Working at the College

Posting 26-48
Payroll and Benefits Accountant

Finance Unit, Office of the Registrar Department

Permanent position Category 7 - Hiring Range $84,957- $96,176
New Vacancy – 1 position

The Payroll and Benefits Accountant is responsible for the College’s full-cycle payroll management, and administration of pension and benefit plans while maintaining statutory / plan provision compliance and providing accurate, timely, and customer-focused service to staff.

Responsibilities:

Payroll

• Responsible for the overall management and administration of the College’s bi-weekly payroll cycle.
• Interpret, apply, and maintain current knowledge of applicable legislated requirements and company policies as related to payroll.
• Process payroll changes as required.
• Identify and ensure accurate reporting of all taxable benefits incurred by College staff members.
• Oversee external payroll processing service to ensure efficient, timely, and accurate processing.
• Ensure payroll software is kept up-to-date with accurate employee data, earnings schedules, and deduction calculations.
• Analyze payroll workflow processes, identify issues, and implement changes where required.
• Review payroll pre-processing reports prior to transmission to ensure accuracy.
• Co-ordinate the development and maintenance of standardized and ad hoc payroll reports.
• Ensure accurate tax reporting and payment for all payroll activities.
• Act as liaison with relevant government agencies, and auditors.
• Plan, co-ordinate, and execute year end payroll reconciliation and balancing to ensure accurate year-end T4/T4A tax forms, annual returns and summaries.

Pension Administration

• Responsible for the overall day-to-day administration of the College’s two defined benefit pension plans – Ontario Teachers’ Pension Plan (OTPP) and OMERS.
• Ensure monthly pension reporting and remittances are accurate and timely.
• Interpret and apply pension plan provisions as they relate to employee terminations and leaves.
• Review OMERS Annual Employer Attestation form with Controller to confirm compliance with OMERS plan provisions,.
• Complete and review the Annual OTPP Certificate of Compliance with Controller to confirm the College’s compliance with OTPP plan provisions.
• Calculate applicable pension adjustment amounts and report on employee year-end T4 tax slips.
• Complete year-end pension reporting reconciliation process with OTPP and OMERS.

Benefit Administration

• Manage and co-ordinate all benefit administration duties.
• Orientate new employees; explain benefit programs and ensure employee completes appropriate forms.
• Act as primary liaison with benefits consultant and insurance carrier.
• Assist employees with claim issues when required.
• Interpret and apply benefit plan provisions as they relate to employee terminations and leaves.
• Determine annual healthcare spending account entitlements and report to benefit carrier for set-up.
• Participate in the annual renewal for benefit programs.

Accounting

• Plan and prepare the College’s annual salary and benefit budget.
• Conduct payroll and benefit budget forecasting and budget variance analysis. .
• Maintain working knowledge of basic accounting principles.
• Prepare and process general ledger entries relating to all payroll, benefits, and pension transactions.
• Complete quarterly payroll account reconciliations to ensure accuracy of general ledger balances.

Organizational Support

• Facilitate new hire onboarding by intaking paperwork, and communicating payroll, pension, and benefit information.
• Work collaboratively with HR unit to ensure accurate and timely computing of bi-weekly pay changes.
• Compile and analyze information for HR Department and Controller as required.

• Provide internal College stakeholders customer-focused support for all questions while maintaining confidentiality and discretion at all times.

Qualifications, Skills, and Experience

• Completion of a post-secondary diploma or degree in Business or related field.
• 5+ years of experience in managing a corporate payroll and benefits program.
• National Payroll Institute (formerly the Canadian Payroll Association) (PCP) certification.
• Proficiency in BC Dynamics 365, Microsoft Excel, Word, Adobe for financial analysis, reporting, and documentation.
• Knowledge of ADP Workforce Now or similar Software application in managing corporate payroll and preparing system reports.
• Analytical ability, attention to detail, and problem-solving skills to ensure accurate financial records and resolve discrepancies.
• Organizational and time-management skills to meet operational requirements and deadlines.
• Written and verbal communication skills, with the ability to explain financial information in a clear and understandable manner and communicate effectively with other departments.
• Teamwork, adaptability, and positive attitude to support collaboration, manage change and contribute to a productive work environment.

To apply, please submit your cover letter and resume through our application portal no later than September 15, 2026.

Posting 26-47
Human Resources Generalist

Human Resources Unit, Office of the Registrar Department

Permanent position, Category 9 - Hiring Range $81,106 to $87,344
Existing Vacancy: One position

The Human Resources Generalist will support all aspects of HR with a specific focus on providing advice and assistance to employees and managers on HR policies, procedures, and programs for the College as the first point of contact. Reporting to the Manager of HR, the incumbent will provide administrative and operational support for various HR functions and use judgment in resolving or escalating potential issues. The role contributes to advancing Equity, Diversity, Inclusion and Accessibility (EDIA) by supporting the application of inclusive and equitable practices across HR programs, policies and employee-related processes.

Responsibilities:

Talent Acquisition and Retention

• Support the full cycle recruitment process, including but not limited to composing job advertisements, posting vacant roles, resume screening, coordinating interviews and screening tests with applicable accommodations, background checks, offers, candidate negotiations, and onboarding.
• Apply an equity and inclusion lens to recruitment activities, including job postings, candidate screening, and interview coordination, to support fair and barrier-free hiring practices.
• Maintain recruitment files for archiving physical and digital files.
• Support the collection and tracking of recruitment data to help monitor equitable outcomes and identify opportunities to enhance diversity and inclusion.
• Co-ordinate onboarding preparation activities for new staff including liaising with internal departments (IT, Finance and the Communications) to ensure new staff hires are set up with required equipment, systems and payroll details.
• Facilitate orientation sessions, distributing appropriate new hire forms, and assigning new hire training tasks.
• Track key recruitment activities including job postings, applicant flow, interview outcomes, and time-to-fill metrics.
• Assist with the co-ordination of employee engagement and recognition programs.
• Assist HR team with talent acquisition and retention process improvement activities.
• Conduct exit interviews for all employees that resign, providing a synopsis to the Human Resources Manager for reporting.

Performance Management and Compensation

• Assist the HR Business Partner with preparing, launching, monitoring and completing reviews for the annual performance management cycle.
• Prepare bonus memos and salary adjustment letters for distribution to employees.
• Submit approved bonus and salary adjustment memos and letters to Finance/Payroll for processing.
• Provide support to employees with relation to troubleshooting performance management software.

HRIS and Software

• Update and maintain all Human Resources software systems with respect to attendance, changes in employment, training and professional development records.
• Generate special ad hoc human resources reports as required.
• Train staff on using HRIS & Attendance Systems.
• Create and maintain up-to-date organizational charts reflecting reporting structures and staff changes to support workforce and strategic planning.

General Support

• Act as a trusted HR advisor for employees and managers providing guidance and resolving issues effectively, and escalating complex issues as needed.
• Assist with preparing and processing HR correspondence such as employment agreements, changes in employment, employment verification letters, and secondment agreements, etc.
• Assist with the co-ordination of Employee Return to Work Plans and workplace accommodations and respond to general employee inquiries related to disability management program and policies.
• Review and approve professional development requests for policy compliance and funding availability.
• Prepare and distribute electronic staff notices such as staff changes and employment opportunities at the College.
• Collaborate with HR team in identifying areas for process improvement to enhance HR functions and operations.
• Provide co-ordination support on various HR projects and initiatives.
• Support the HR team by conducting research and reviewing existing and changing HR legislation to help ensure Ontario College of Teachers is in compliance.
• Provide administrative support with the development, modification and revision of HR policy.
• Support the implementation and coordination of EDIA initiatives, including training, staff engagement activities, and organizational priorities.
• Other duties as assigned by the Human Resources Manager.

Qualifications, Skills, & Experience:

• Degree or post graduate certificate/diploma in Human Resources or a related field (or equivalent experience), CHRL or CHRP is an asset.
• Minimum 3-5 years of experience in a similar Human Resources Generalist or HR Specialist role.
• Demonstrated knowledge of equity, diversity inclusion and accessibility (EDIA) principles, including anti-racism, unconscious bias, and inclusive practices.
• Experience supporting or participating in EDIA initiatives, training, or engagement activities.
• Strong communication skills, exercising tact, interpersonal skills, discretion, and aptitude for problem solving to build rapport and effectively deal with staff queries across departments, external vendors and potential candidates.
• Ability to handle workplace matters with professionalism, resolve conflicts, and support a positive work environment.
• Resourceful mindset and strong attention to detail.
• Excellent time management, organizational and client service skills with a demonstrated ability to work with internal and external parties at all levels in a professional manner.
• Familiarity with project management principles.
• Proficient with MS 365, experience with HRIS programs, and managing confidential employee data.
• General knowledge of Human Resources Legislation and guidelines.
• Adaptable, flexible and responsive to change.
• Demonstrated commitment to equity, diversity, inclusion and accessibility through continuous improvement and modeling inclusive behaviours.
• Ability to support equitable processes and foster inclusive workplace behaviour across diverse employee groups.
• Bilingualism is considered a strong asset for this position.

The Ontario College of Teachers has engaged The Talent Company, a third-party agency, to manage the recruitment process for this role.

To apply, please submit your cover letter and resume through the application portal no later than September 4, 2026.

Posting 26-46
Administrative Assistant to the Policy and Governance Unit

Policy, Governance and Tribunals Department

Limited term appointment – up to 12 months
Category 13 – Hiring Range $55,503- $63,437
Existing Vacancy – One position

The Administrative Assistant will provide administrative support to the College’s Policy and Governance Unit, including supporting the Registration Appeals Committee, Accreditation Appeals Committee, and Adjudicative Body of Chairs (ABC).

Responsibilities:

Support for Committee Operations

• Schedule meetings and establish panels for the Registration Appeals Committee and Accreditation Appeals Committee.
• Provide support to the ABC and its related processes.
• Assist in the preparation of agendas, meeting notices, and draft decisions.
• Liaise with independent legal counsel, Committee/Roster Members, and applicants regarding the appeals process.
• Provide support at panel meetings and coordinate post-panel meeting tasks.
• Prepare and distribute meeting notices, agendas, and minutes, including posting of materials on eScribe.
• Act as a recorder during committee and panel meetings.
• Maintain the Registration Appeals database.
• Assist in the administrative processes related to the committee and roster member appointments.
• Manage the full process for the redactions of decisions.
• Support Council and related subcommittees, as required, with the Council and Committees Officer.

Support for Policy and Governance Activities

• Maintain the Manager’s calendar, prioritize scheduling, and manage conflicts.
• Prepare draft correspondence for the Manager in reply to incoming correspondence or routine enquiries.
• Make travel arrangements and set itineraries for the Manager or Analysts.
• Organize meetings, including preparation and distribution of agendas and meeting packages, booking meeting locations, setting up equipment resources, arranging hospitality, and preparing meeting minutes.
• Organizing unit meetings, including preparing the agenda, scheduling and the distribution of materials.
• Ensure that work prepared in the Unit for the College Council or senior staff is of high quality and processed according to format in a timely manner.
• Maintain an accurate attendance record system for the Unit.
• Track and maintain follow-ups on deadlines and outstanding items.
• Support policy initiatives, as required (e.g. environmental scans).
• Processing invoices and expense claims for approval by Manager and Director.
• Provide secondary support to the EA, as required.
• Perform other duties as assigned by the Manager or Director of Policy and Governance.

Coordination and Communication

• Act as a resource person and follow up on queries from internal College staff and external stakeholders on the status of various projects and other unit activities.
• Organize and maintain the filing system for the Unit, including archiving.
• Assist in the compilation of statistical data for the Unit (e.g., Registration Appeals Committee).
• Coordinate or provide orientation for new Unit staff.
• Track and process invoices and expense claims, ensuring accuracy and adherence to finance policies.

Qualifications, Skills & Experience:

• 3-5 years of administrative experience, or an equivalent combination of education (e.g., post-secondary education) and experience.
• Interpersonal skills with the ability to build rapport and maintain positive relationships with staff and committee members.
• Time management and organizational skills with the ability to handle multiple tasks and projects simultaneously.
• Problem-solving abilities when responding to queries and requests from committee members, applicants, members and staff from internal departments.
• Ability to multi-task under pressure, deal with conflicting priorities, and coordinate projects to tight deadlines, with a high degree of accuracy and attention to detail are required.
• Oral and written communication skills, including the ability to edit and proofread documents, and write meeting summaries/minutes and other documents for both internal and external audiences are required.
• Advanced PC skills, particularly with Microsoft Office applications (Outlook, Word, Excel, PowerPoint), Adobe Acrobat and Adobe Sign, and experience with virtual meeting applications (Microsoft Teams and Zoom) are essential.
• Ability to schedule and organize meetings, arrange travel, and managing multiple calendars
• Experience working in a professional self-regulatory and/or government environment is considered an asset.
• Bilingualism is considered an asset for this position.

To apply, please submit your cover letter and resume through our application portal no later than September 3, 2026.