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Minutes of Council Meetings

Minutes of the Council Meeting of the Ontario College of Teachers held on September 29-30, 2005 in the Council Chambers, 6th Floor, 121 Bloor Street East, Toronto

Table of Contents

1. Call to Order/Welcome

2. Agenda

3. Minutes

4. New Business

5. Business Arising

6. Committee Reports

7. New Business (Continued)

8. Committee Reports (Continued)

9. New Business (Continued)

10. Committee Reports (Continued)

11. Business Arising (Continued)

12. Registrar’s Report

13. Committee Reports (Continued)

14. Correspondence

15. New Business (Continued)

16. Notices of Motion

17. Next Regular Meeting

18. Chair’s Remarks

19. Adjournment

Session 1

Thursday, September 29, 2005

Present: Gabrielle Blais, Paul Brazeau, Donald Cattani, Ted Coulson, Suzanne De Froy, Rosemary Fontaine, Normand Fortin, Gordon Hough, Garry Humphreys, Nancy Hutcheson (Vice-Chair), Andrew Kane, Marilyn A. Laframboise (Chair), Anne Marie Levesque, Gail Lilley, Lynne Mastin, Bill Matheson, Iain Munro, Janet Ouellette, Jennifer Pitt, Howard Ramcharan, Amin Saab, Patrick Slack, Pauline Smart, Jacques Tremblay, Anne Vinet-Roy, Eileen Walker, Hilda Watkins, Don Watson, W. Douglas Wilson (Registrar)

Regrets: Elizabeth Papadopoulos, Tim Price

Presiding Officers: George Merrett, Douglas McCarthy

Legal Counsel: Caroline Zayid (McCarthy Tétrault)

Staff: Margaret Aubé, Peter Brown (from 3:15 p.m.), Rosemary Gannon, Myrtle Herzenberg, Richard Lewko, Brian McGowan (Deputy Registrar), Charlie Morrison, Katherin Platt, Michael Salvatori, Carol Springer, Lise St-Éloi

1. Call to Order/Welcome

The Presiding Officer, Douglas McCarthy, called the meeting to order at 1:00 p.m. and welcomed all present.

The Chair welcomed new Council members: Gabrielle Blais, Garry Humphreys, Andrew Kane, Lynne Mastin, Amin Saab, Pauline Smart and Eileen Walker.

The Chair also welcomed two new coordinators: Michael Salvatori, Membership Services Coordinator (replacing Lynda Palazzi) and Lise St-Éloi, the new French Language Services Coordinator.

The Presiding Officer noted the revisions to the Agenda and the materials to be distributed.

It was noted that Steering was comprised of Nancy Hutcheson and Patrick Slack.

2. Agenda (GC20050929-134, Revised)

It was moved by Steering, and

CARRIED,

That the revised Agenda for the September 29-30, 2005 Council meeting be approved.

3. Minutes

3.1 Meeting, June 3, 2005 (GC20050929-135, Revised)

It was moved by Steering, and

CARRIED,

That the revised Minutes of the June 3, 2005 Council Meeting be approved.

4. New Business

4.1 Report re Meeting with the Minister of Education (Timed Item: 9:10 a.m.) (GC20050929-182, -185, -186)

The Chair, Marilyn Laframboise, reported on the meeting she and College representatives had with the Minister of Education and ministry staff on September 21, 2005.

The Chair noted that she had requested the Minister of Education to consider the 2005 graduates separately when reviewing the Beginning Teacher Development Program and to make special provisions for these beginning teachers.

A lengthy question and answer session ensued.

It was moved by Steering, “That the request from the Minister of Education to extend the term of office of elected Council members and to amend Regulation 293/00 be referred to staff for report back with options to Council immediately following 8.1 on the agenda, on September 30, 2005.”

It was agreed to add the word “accordingly” before the words “Regulation 293/00”, as a friendly amendment.

A vote was taken on the main motion, as amended, and it was

CARRIED,

That the request from the Minister of Education to extend the term of office of elected Council members and to amend accordingly Regulation 293/00 be referred to staff for report back with options to Council immediately following 8.1 on the agenda, on September 30, 2005.

5. Business Arising

5.1 Members’ Area Development and Promotion Plan (GC20050929-137)

The report of the Members’ Area Development and Promotion Plan was received. The Executive Coordinator, Richard Lewko spoke to the report and made a PowerPoint presentation. A question and answer session followed.

George Merrett assumed the role of Presiding Officer.

6. Committee Reports

6.1 Human Resources Committee (Timed Item: 3:15 p.m.) (GC20050929-157, -158, -187, -188)

The report of the Human Resources Committee was received. The Chair, Marilyn Laframboise, spoke to the report and answered questions.

Council members requested and were provided with a staffing complement history since the College’s inception (GC20050929-187). Council members also requested and were provided with information regarding the College staffing complement inclusive of staff hired to support the Professional Learning Program (PLP) (GC20050929-188).

It was moved by Marilyn Laframboise, Chair, Human Resources Committee, “That Council approve an adjustment to current employee benefit costs by one per cent of salaries, to provide for a maximum of 22 per cent of salaries.”

It was moved by Janet Ouellette, seconded by Don Watson, and

CARRIED,

That the question be put.

A vote was taken on the main motion, and it was

CARRIED,

That Council approve an adjustment to current employee benefit costs by one per cent of salaries, to provide for a maximum of 22 per cent of salaries.

It was moved by Marilyn Laframboise, Chair, Human Resources Committee, “That Council approve that the following positions be added to the College’s permanent staffing complement in 2006: Systems Administrator, Web Developer, Programmer Analyst and Executive Secretary to the French Language Services Coordinator.”

It was moved by Janet Ouellette, seconded by Don Watson, and

CARRIED,

That the question be put.

Don Cattani requested that the motion be split so that each permanent staffing position be considered separately.

It was moved by Janet Ouellette, seconded by Don Watson, but

LOST,

That the question be put to vote on the four separate positions.

A question and answer session ensued.

A vote was taken on the first part of the split motion, and it was

CARRIED,

That Council approve that the following position be added to the College’s permanent staffing complement in 2006: Systems Administrator.

A vote was taken on the second part of the split motion, and it was

CARRIED,

That Council approve that the following position be added to the College’s permanent staffing complement in 2006: Web Developer.

A vote was taken on the third part of the split motion, and it was

CARRIED,

That Council approve that the following position be added to the College’s permanent staffing complement in 2006: Programmer Analyst.

A vote was taken on the fourth part of the split motion, and it was

CARRIED,

That Council approve that the following position be added to the College’s permanent staffing complement in 2006: Executive Secretary to the French Language Services Coordinator.

6.2 Finance Committee (Timed Item: 3:15 p.m.) (GC20050929-151)

The report of the Finance Committee was received. The Acting Chair, Normand Fortin, spoke to the report.

6.2.1 2006 Budget (GC20050929-152, -153, -193)

The Controller, Peter Brown, made a PowerPoint Presentation on the Ontario College of Teachers 2006 Budget. Copies of the PowerPoint presentation were distributed to Council members. A question and answer session followed.

It was moved by Paul Brazeau, seconded by Eileen Walker, and

CARRIED,

That Council postpone consideration of the 2006 Budget following agenda item 8.6 on September 30, 2005.

The Chair reminded Executive Committee members that the Special Meeting of the Executive Committee would take place at 8:00 a.m. the following day.

The meeting recessed at 5:00 p.m.

Session 2

Friday, September 30, 2005

Present: Gabrielle Blais, Paul Brazeau, Donald Cattani, Ted Coulson, Suzanne De Froy (until 10:45 am.), Rosemary Fontaine, Normand Fortin, Gordon Hough, Garry Humphreys, Nancy Hutcheson (Vice-Chair), Andrew Kane, Marilyn A. Laframboise (Chair), Anne Marie Levesque, Lynne Mastin, Bill Matheson, Iain Munro, Janet Ouellette, Jennifer Pitt, Howard Ramcharan, Amin Saab, Patrick Slack, Pauline Smart, Jacques Tremblay, Anne Vinet-Roy, Eileen Walker, Hilda Watkins, Don Watson, W. Douglas Wilson (Registrar)

Regrets: Gail Lilley, Elizabeth Papadopoulos, Tim Price

Presiding Officers: George Merrett, Douglas McCarthy

Legal Counsel: Caroline Zayid (McCarthy Tétrault)

Staff: Margaret Aubé, Peter Brown (until 11:15 a.m.) Rosemary Gannon, Myrtle Herzenberg, Richard Lewko, Jacquie Lord (from 11:15 a.m. — 11:30 a.m.), Brian McGowan (Deputy Registrar), Charlie Morrison, Katherin Platt, Michael Salvatori, Carol Springer, Lise St-Éloi

The meeting resumed at 9:00 a.m.

Douglas McCarthy assumed the role of Presiding Officer.

7. New Business (Continued)

7.1 Forms of Assessment for Beginning Teachers(GC20050929-185) (Timed Item: 9:05 a.m., Friday, September 30, 2005)

Suzanne De Froy spoke to Forms of Assessment for Beginning Teachers. She referred Council members to the Report to the Partnership Table on a Beginning Teacher Development Program from the Working Table on Teacher Development — June 2, 2005 (GC20050929-185). She stated that she wanted the College to take a position with regard to the assessment piece for beginning teachers.

A question and answer session followed.

7.2 Report re Meeting with the Minister of Education (GC20050929-182, -184, -186, -189) (Continued) (Timed Item)

The Chair noted that there were two issues Council had been asked to consider:

  1. The Minister’s request to extend the terms of office of elected Council members by six months.
  2. The Minister’s request to amend Regulation 293/00 — Election of Council Members to change the April 2006 election date.

The Chair noted that the Minister had made these requests because he intended to introduce changes to the Ontario College of Teachers Act with respect to College governance this fall.

The proposed motion for the six-month extension to the Council term (GC20050929-189) was distributed to Council members.

It was agreed that Council receive the Election Committee Report prior to discussion on the six months extension of Council’s term.

8. Committee Reports (Continued)

8.1 Election Committee Report (GC20050929-160)

The Chair, Gord Hough, spoke to the Election Committee Report.

It was moved by Anne Marie Levesque, seconded by Janet Ouellette, and

CARRIED,

That the Election Committee Report be tabled to a later time in the meeting.

9. New Business (Continued)

9.1 Report re Meeting with the Minister of Education (GC20050929-182, -184, -186, -189, -190) (Continued)

A discussion ensued on whether to approve the six-month extension to the Council term.

The proposed motion to amend the Election Regulation (GC20050929-190) was distributed to Council members.

A discussion ensued on amending the Election Regulation.

It was noted that it required at least five months to run an election. The Chair stated that she had apprised the Minister of this time requirement.

It was moved by Marilyn Laframboise, seconded by Nancy Hutcheson, “That Council, at the request of the Minister, make a regulation pursuant to s. 40.(1)6 of the Ontario College of Teachers Act (the Act),toextend the term of office of all elected Council members whose term of office is due to expire on May 9, 2006, by six months to November 9, 2006 or to the first regular meeting of Council held after the next election of Council members at which quorum is present, whichever is earlier.”

It was moved by Don Cattani, seconded by Don Watson, and

CARRIED,

That the question be put re the motion to extend the term of office of all elected Council members.

A vote was taken on the main motion, and it was

CARRIED,

That Council, at the request of the Minister, make a regulation pursuant to s. 40.(1)6 of the Ontario College of Teachers Act (the Act),toextend the term of office of all elected Council members whose term of office is due to expire on May 9, 2006, by six months to November 9, 2006 or to the first regular meeting of Council held after the next election of Council members at which quorum is present, whichever is earlier.

It was noted that the Election Committee would meet to establish the next election date.

It was moved by Marilyn Laframboise, seconded by Nancy Hutcheson, “That Council, at the request of the Minister, make a regulation to amend section 2(2) of Ontario Regulation 293/00 by deleting the words “and before April 30 in every third year after 2003” and replacing them with the words “before November 9, 2006 and before April 30 in every third year after 2006”.”

It was moved by Don Cattani, seconded by Don Watson, but

LOST,

That the motion be amended by changing the date on the last line from April 30 to October 31.

It was moved by Ted Coulson, seconded by Rosemary Fontaine, and

CARRIED,

That the question be put re the motion to amend Regulation 293/00.

A vote was taken on the main motion, and it was

CARRIED,

That Council, at the request of the Minister, make a regulation to amend section 2(2) of Ontario Regulation 293/00 by deleting the words “and before April 30 in every third year after 2003” and replacing them with the words “before November 9, 2006 and before April 30 in every third year after 2006”.

George Merrett assumed the role of Presiding Officer.

10. Committee Reports (Continued)

10.1 Finance Committee Report (Continued)

10.1.1 2006 Budget (GC20050929-151, -152, -153, -193) (Continued) (Timed Item)

The Controller, Peter Brown provided a page-by-page analysis of the 2006 budget. A question and answer session followed.

It was moved by Norm Fortin, Acting Chair, Finance Committee, and

CARRIED,

That Council approve the 2006 Budget of the Ontario College of Teachers with operating revenues of $25,466,000 and operating expenses of $27,125,000 and capital and deferred charges of $986,000.

10.1.2 Financial Report — August 2005(GC20050929-154)

The Ontario College of Teachers Financial Report for the period ended August 31, 2005 was received.

11. Business Arising (Continued)

11.1 Report of the Ad Hoc Committee re Release Time for the Chair/Vice-Chair of Council - Update

Nancy Hutcheson, Chair, Ad Hoc Committee re Release Time for the Chair/Vice-Chair provided an update on the committee’s activities. She noted that the following motion had been passed at the June 3, 2005 meeting of Council:

“That Council strike a subcommittee of Council members to investigate the issues attached to full time and part time release of the Chair and/or Vice Chair of Council including but not limited to job description, rationale and financial considerations.”

She informed Council members that the Ad Hoc Committee was comprised of the following members: Paul Brazeau, Normand Fortin, Gord Hough, Nancy Hutcheson, Marilyn Laframboise, Gail Lilley and Patrick Slack.

She noted that the committee had met on August 5th, August 31st and September 15th. The committee had looked at the job description for the position of Chair as it currently existed and considered possible extensions to the role and responsibilities of the position in the context of five different areas: Council leadership, membership liaison, education stakeholder liaison, ministry leadership and public awareness. Several implementation challenges were identified including the need for amendments to the Ontario College of Teachers Act to provide for the full time release of the Chair. She noted that the Chair of Council had sent a letter to the Minister (GC20050929-171) requesting changes to the Ontario College of Teachers Act to provide Council with authority to provide for the full time release of the Council Chair and Vice-Chair. She noted that the committee is scheduled to meet again on October 13th and that the Ad Hoc Committee would be submitting a written report with recommendations to the December 8-9, 2005 Council meeting.

11.2 Privacy Policy (GC20050929-138, -139)

The Executive Coordinator, Richard Lewko, spoke to the report. He noted that a letter had been received from the Director General of Industry Canada (GC20050929-138, Attachment 2) requesting the College’s Privacy Policy as a result of the College’s request to be designated as an investigative body.

It was moved by Steering, and

CARRIED,

That Council approve the Voluntary Privacy Code of the Ontario College of Teachers as outlined in document GC20050929-138.

12. Registrar’s Report (GC20050929-141)

The Registrar’s Report was received. The Registrar, W. Douglas Wilson, spoke to the report and answered questions.

The Registrar welcomed the two new coordinators to the College: Lise St-Éloi, French Language Services Coordinator and Michael Salvatori, Membership Services Coordinator. He noted that Rosemary Gannon, Investigations and Hearings would be retiring from the College in October and wished her well in her future endeavours.

The Registrar stated that he would report back to Council at the December 8-9, 2005 meeting regarding the feminization of French in College documents.

12.1 Teachers’ Qualifications Review - (GC20050929-142)

The Registrar provided an update on the Teachers’ Qualifications Review. He noted that Phase 1 had been completed. He reported that Phase 2 of the Teachers’ Qualifications Review consultations is complete and that submissions will continue to be received until September 30, 2005. He said that TQR Phase 3 was underway with consultations beginning in October and ending in November. Dates and location of the consultations are published on CouncilNet. He reported that Phase 3 would also include an on-line survey to be completed by College members. A question and answer session followed.

13. Committee Reports (Continued)

13.1 Chair’s/Executive Report (GC20050929-143)

The report of the Executive Committee/Chair was received. The Chair, Marilyn Laframboise, spoke to the report.

13.2 Investigation Committee (GC20050929-144, -145)

The reports of the Investigation Committee were received. The Vice-Chair, Iain Munro, spoke to the reports. He noted that the committee had met earlier that day and that Elizabeth Papadopoulos had been acclaimed Chair of the Investigation Committee.

13.3 Discipline Committee (GC20050929-146, -147)

The reports of the Discipline Committee were received. The Chair, Ted Coulson, spoke to the reports.

13.4 Fitness to Practise Committee (GC20050929-148)

The report of the Fitness to Practise Committee was received. The Chair, Don Cattani, spoke to the report.

13.5 Registration Appeals Committee (GC20050929-149, -150)

The reports of the Registration Appeals Committee were received. The Chair, Janet Ouellette, spoke to the reports.

13.6 Standards of Practice and Education Committee (GC20050929-155, -181)

The reports of the Standards of Practice and Education Committee were received. The Chair, Jennifer Pitt, spoke to the reports and answered questions.

13.7 Accreditation Committee (GC20050929-156)

The report of the Accreditation Committee was received. The Chair, Iain Munro, spoke to the report. He noted that Anne Vinet-Roy had been elected Vice-Chair of the committee. He reported that there would be a joint training session from October 19-21, 2005 for those members of the Accreditation and Accreditation Appeal Committees and for those members who wished to sit on accreditation panels.

13.8 Accreditation Appeal Committee

There was no report of the Accreditation Appeal Committee.

13.9 Editorial Board (GC20050929-159)

The report of the Editorial Board was received. The Chair, Marilyn Laframboise, spoke to the report and answered questions.

13.10 Election Committee (Continued) (GC20050929-160, -161, -162)

It was moved by Ted Coulson, seconded by Gord Hough, and

CARRIED,

That Council take from the table the motion to table the Election Committee Report to a later time in the meeting.

The reports of the Election Committee were received. The Chair, Gord Hough, spoke to the reports and answered questions. He noted that the committee would be withdrawing the motion relating to the 2006 Election date because of the discussion relating to the Minister’s request to extend Council’s term by six months earlier that day.

13.11 Nomination Committee

There was no report of the Nomination Committee. The Chair, Nancy Hutcheson, noted that the committee would be meeting on October 18, 2005 to review the applications received to replace acclaimed member, Harry Mulvale. She noted that the closing date for applications was October 14. The committee would then conduct interviews on November 2nd and 3rd. The successful candidate’s name would be brought forward to the Executive Committee Meeting on November 17-18 and the candidate would be invited to attend the Council meeting on December 8-9, 2005.

13.12 Quality Assurance Committee (GC20050929-163)

The report of the Quality Assurance Committee was received. The Chair, Paul Brazeau, spoke to the report.

14. Correspondence (GC20050929-164 to — 175, -186)

The following items of correspondence were received for information:

  • Letter of Resignation from Harry Mulvale (GC20050929-164)
  • Letter from the Registrar to the Deputy Minister of Education re Election Timing and Response (GC20050929-165)
  • Letter from the Chair of Council to the Minister of Education re Governance Structure of the College (GC20050929-166)
  • Letter from the Chair of Council to Suzanne De Froy re Assessment for Beginning Teachers (GC20050929-167)
  • Letter from the President of the Ontario English Catholic Teachers Association re Council Member Vacancy and Response from Chair of Council (GC20050929-168)
  • Letter from the Registrar to the Minister of Colleges, Training, and Universities re Meeting Request and Response (GC20050929-169)
  • Letter from the Registrar to the Deputy Minister of Education re Legislation to enable Release Time for the Chair and/or Vice-Chair of Council (GC20050929-170)
  • Letter from the Chair of Council to the Minister of Education re Legislation to enable Release Time for the Chair and/or Vice-Chair of Council (GC20050929-171)
  • Letter from the Chair of Council to the Minister of Education re Letters of Permission (GC20050929-172)
  • Letter from the Chair of Council to the Minister of Education re Meeting Request re Legislative Amendments (GC20050929-173)
  • Memo from Chair of Council to Members of Council re Executive Committee Vacancies (GC20050929-174)
  • Letter from the President of the Ontario English Catholic Teachers Federation re Beginning Teacher Development Program and Chair of Council’s Response (GC20050929-175)
  • Letter from the Minister of Education to the Chair of Council re extension of terms of office of Council members by six months and an amendment to Regulation 293/00 re the next election (GC20050929-186)

It was agreed to include the correspondence received from AEFO re gender equity in College publications, and the response from the Council Chair, in the next Council package.

A question and answer session followed about the correspondence between the OECTA President and the Chair of Council re the Beginning Teacher Development Program.

Douglas McCarthy assumed the role of Presiding Officer.

15. New Business (Continued)

15.1 Per Diems for Accreditation Panel Members(GC20050929-176)

It was moved by Gord Hough, seconded by Paul Brazeau, and

CARRIED,

That the work of roster members, members-at-large and institutional appointees involved in accreditation panels from January 1, 2005 to March 31, 2005 be recognized for compensation as per College Guidelines.

15.2 Promotion of Public Respect for the Teaching Profession (GC20050929-177)

It was moved by Don Watson and seconded by Don Cattani, “That the Registrar report to Council at its December 8-9, 2005 meeting with policies, plans and measurable outcomes for the active promotion of greater public respect for the teaching profession.

It was agreed to replace the words “at its December 8-9, 2005 meeting” with the words “at the earliest convenience”, as a friendly amendment.

A voted was taken on the motion as amended, and it was

CARRIED,

That the Registrar report to Council at the earliest convenience with policies, plans and measurable outcomes for the active promotion of greater public respect for the teaching profession.

15.3 Confirmation of Finance and Investigation Committee Chairs

It was moved by Steering, and

CARRIED,

That Council confirm the appointment of Normand Fortin as Chair of the Finance Committee.

It was moved by Steering, and

CARRIED,

That Council confirm the appointment of Elizabeth Papadopoulos as Chair of the Investigation Committee.

15.4 Appointment of Public Member(s) to the Executive Committee (GC20050929-177)

The Chair, Marilyn Laframboise, spoke to her report and called for nominations for the position of a public member to the Executive Committee.

Two nominations were received for the position: Gail Lilley and Bill Matheson.

Because Gail Lilley was not present to address members of Council, Bill Matheson declined to address Council.

Ballots were distributed to members.

The Chair reported that Gail Lilley had received the most number of votes.

It was moved by Marilyn Laframboise, seconded by Nancy Hutcheson, and

CARRIED,

That Council appoint Gail Lilley (appointed) to the Executive Committee.

It was moved by Marilyn Laframboise, seconded by Nancy Hutcheson, and

CARRIED,

That Council destroy the ballots used for the election of an appointed member to the Executive Committee.

15.5 2005 Annual Meeting of Members (GC20050929-183)

The Chair, Marilyn Laframboise, noted that the Annual Meeting of Members was scheduled to take place the following day, October 1, 2005.

15.6 Format of 2007 Budget Report

It was moved by Hilda Watkins, seconded by Paul Brazeau, but

LOST,

That the following motion be considered at this time:

That the format of the 2007 and subsequent budget reports be changed to include a line-by-line expense report and an explanation of the allocation of staff.

15.7 Beginning Teacher Development Program

It was moved by Hilda Watkins, seconded by Anne Vinet-Roy, but

LOST,

That the following motion be considered at this time:

That the Council of the Ontario College of Teachers adopt a position in regards to the proposed Beginning Teachers Development Program.

16. Notices of Motion

The following Notices of Motion were read into the Minutes:

16.1 Format of 2007 Budget Report

Moved by Hilda Watkins and seconded by Paul Brazeau

That the format of the 2007 and subsequent budget reports be changed to include a line-by-line expense report and an explanation of the allocation of staff.

16.2 Beginning Teacher Development Program

Moved by Hilda Watkins and seconded by Anne Vinet-Roy

That the Council of the Ontario College of Teachers adopt a position in regards to the proposed Beginning Teachers Development Program.

17. Next Regular Meeting

  • December 8-9, 2005

18. Chair’s Remarks

The Chair informed members that a Special Meeting of Council would need to be scheduled, possibly by teleconference, to review the regulatory language and amendments re the six-month extension to the term of Council and to the amendment to the Election Regulation once this was received from the Minister.

19. Adjournment

The meeting adjourned at 2:45 p.m.

Signed: Chair, Marilyn A. Laframboise

Signed: Registrar, W. Douglas Wilson

Dated:

Dated:

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