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Minutes of Council Meetings

Minutes of the Council Meeting of the Ontario College of Teachers, held on February 27-28, 2003 in the Council Chambers, 6th Floor, 121 Bloor Street East, Toronto.

Table of Contents

1. Call to Order/Welcome

2. Agenda

3. Minutes

4. Business Arising

5. Registrar’s Report

6. Committee Reports

7. Committee Reports (Continued)

8. New Business

9. Committee Reports (Continued)

10. Correspondence

11. New Business (Continued)

12. Notices of Motion

13. Next Regular Meeting

14. Adjournment

Session I:

Thursday, February 27, 2003

Present: Bernard J. Adam, James Black, Jackie Breithaupt, Sterling Campbell, Larry M. Capstick (Chair), Doug Carter, Ernie Checkeris, Janet Cornwall, Pat Daly (from 1:10 pm), Karl Dean, Pauline Demers, Jerry DeQuetteville, Sheila Gifford, Audrey Hadfield, Nancy Hutcheson, Martin Kings, Marilyn Laframboise (Vice-Chair), Diane Leblovic, Elayne McDermid, Karen Mitchell (from 1:10 pm), Larry Mongeon, Harry Mulvale, Pierrette Nadeau, Elizabeth Papadopoulos, David Somer (from 1:10 pm), Frances Thorne, Lila Mae (Lou) Watson, J.W. (Joe) Atkinson (Registrar)

Regrets: Douglas Brown, Margaret Dempsey, Iain Munro, Janet Ouellette

Presiding Officer: George Merrett

Guests: L. Thomas Forbes (McCarthy Tétrault), Matthew MacIver (Registrar, General Teaching Council for Scotland)

Staff: Peter Alexander, Margaret Aubé, Rosemary Gannon, Myrtle Herzenberg, Richard Lewko, Judith Mathieu, Charlie Morrison, Lynda Palazzi, Katherin Platt, Carol Springer, W. Douglas Wilson

1. Call to Order/Welcome

The Presiding Officer, George Merrett, called the meeting to order at 1:05 p.m. and welcomed all present.

The Chair, Larry M. Capstick, welcomed new Council member, Lou Watson, who would be replacing Solette N. Gelberg. He introduced and welcomed Matthew MacIver, Registrar and Chief Executive Officer, General Teaching Council for Scotland. The Chair noted that the meeting would recess at 3:00 p.m. in order to allow for preparations for the retirement reception for the Registrar and Chief Executive Officer, J.W. (Joe) Atkinson that evening.

It was noted that Steering was comprised of Marilyn Laframboise and Diane Leblovic.

2. Agenda (GC20030227-7)

It was noted that the Professional Learning Committee would not be submitting a supplementary report and that an additional piece of correspondence (GC20030228-48) inviting the Minister of Education to meet with the new Registrar, new Chair and new Vice-Chair had been added to the Correspondence section of the Agenda.

It was agreed that the Finance Committee Report would be the first report considered under Committee Reports, as the Chair of Finance, Karl Dean, would not be in attendance the following day.

It was moved by Steering, and

CARRIED,

That the Agenda for the February 27-28, 2003 Council meeting be approved as amended.

3. Minutes

3.1 Meeting, December 12-13, 2002 (GC20030227-8)

It was moved by Steering, and

CARRIED,

That the Minutes of the December 12-13, 2002 Council Meeting be approved.

3.2 Special Meeting, February 6, 2003 (GC20030227-10)

Concern was expressed with the technological difficulties experienced during the start up of the teleconference call meeting. The Registrar indicated that staff would follow up on this matter.

It was moved by Steering, and

CARRIED,

That the Minutes of the February 6 2003 Special Meeting of Council be approved.

3.3 Special Meeting, February 6, 2003 In Camera Session (GC20030227-12C)

It was moved by Steering, and

CARRIED,

That the Minutes of the in camera session of the February 6, 2003 Special Meeting of Council be approved.

4. Business Arising

There were no items under business arising.

5. Registrar’s Report (GC20030227-13)

The Registrar’s Report was received. The Registrar, J.W. (Joe) Atkinson, spoke to the report. A question and answer session followed the presentation of the Registrar's report.

Concern was expressed about the increased number of Temporary Letters of Approval and Letters of Permission being requested by Boards of Education. It was noted that the College repeatedly requests the Ministry of Education to assign the requests for Letters of Permission to the College.

It was agreed to consider the steps the Ontario College of Teachers has taken and will take to encourage the Ministry of Education to promote teacher recruitment and that this matter will be forwarded to a future Executive Committee Meeting for consideration.

Videos, one in English and one in French, to promote teaching as a profession, were shown to Council members.

The Chair, Larry M. Capstick, and Vice-Chair, Marilyn Laframboise, on behalf of Council members, paid tribute to the Registrar, J.W. (Joe) Atkinson, for his contributions to the teaching profession.

6. Committee Reports

6.1 Finance Committee (GC20030227-26, 27, 28, 51)

The report of the Finance Committee was received. The Chair, Karl Dean, spoke to the report and answered questions.

The document Members' Equity for year ended December 31, 2002 (GC20030227-51) was distributed to Council members during the meeting.

It was moved by Steering, and

CARRIED,

That the Unappropriated Members' Equity account be set at $500,000 as at December 31, 2002.

It was moved by Steering, and

CARRIED,

That any amount in excess of the $500,000 in the Unappropriated Members' Equity account at December 31, 2002 be transferred in equal amounts to the Reserve for Fee Stabilization and the Reserve for Working Capital.

It was moved by Steering, and

CARRIED,

That amendments be made to the Ontario College of Teachers Statement of Investment Policies and Guidelines by the deletion of item (iii) in Section 4 (GC20030227-26, Attachment 1).

Ernie Checkeris paid tribute to the Registrar and presented him with a gift.

The Presiding Officer reminded the members of the Executive Committee of the Special meeting scheduled for 8:40 a.m. the following day.

The meeting recessed at 3:00 p.m.

Session II:

Friday, February 28, 2003

Present: Bernard J. Adam, James Black, Jackie Breithaupt, Douglas Brown (until 12:10 pm), Sterling Campbell, Larry M. Capstick (Chair), Doug Carter, Ernie Checkeris, Janet Cornwall, Pat Daly (until 12:10 pm), Pauline Demers, Jerry DeQuetteville, Sheila Gifford, Audrey Hadfield, Nancy Hutcheson, Martin Kings, Marilyn Laframboise (Vice-Chair), Diane Leblovic, Elayne McDermid, Karen Mitchell, Larry Mongeon, Harry Mulvale, Pierrette Nadeau, Janet Ouellette, Elizabeth Papadopoulos, David Somer, Frances Thorne, Lila Mae (Lou) Watson, J.W. (Joe) Atkinson (Registrar)

Regrets: Karl Dean, Margaret Dempsey, Iain Munro

Presiding Officer: George Merrett

Guests: L. Thomas Forbes (McCarthy Tétrault) (until 12:00 noon)

Staff: Peter Alexander, Margaret Aubé, Nadine Carpenter, Rosemary Gannon, Myrtle Herzenberg, Richard Lewko, Judith Mathieu, Charlie Morrison, Lynda Palazzi (from 9:35 a.m.), Katherin Platt, Carol Springer, W. Douglas Wilson

The meeting resumed at 9:10 a.m.

The Chair thanked staff for their work on the retirement reception the previous night.

7. Committee Reports (Continued)

7.1 Investigation Committee (GC20030227-15, 18) (Timed Item: 9:05 a.m.)

The reports of the Investigation Committee were received. The Chair, Harry Mulvale, spoke to the reports and answered questions.

7.1.1 Dispute Resolution Program (GC20030227-16, 17) (Timed Item: 9:05 a.m.)

Harry Mulvale spoke to the Dispute Resolution Program and outlined its history and the criteria for selection of complaints for Dispute Resolutions.

8. New Business

8.1 Dispute Resolution (GC20030227-38, 39, 40) (Timed Item: 9:15 a.m.)

The Registrar, J.W. (Joe) Atkinson, spoke to the report.

Nadine Carpenter, Dispute Resolutions and Intake Administrator, Investigations and Hearings Department, made a PowerPoint presentation on the Dispute Resolution program as developed and implemented at the College. A question and answer session followed the presentation.

Harry Mulvale requested members of Council to put queries about the Dispute Resolution program in writing and forward these questions to him so that the Investigation Committee could consider these matters at their meeting in March.

Harry Mulvale paid tribute to Patrick O'Neill, former Co-ordinator of the Investigations and Hearings Department, and Laurent Joncas, former Manager, Intake and Complaints, for their contribution in the development of the Dispute Resolution program.

9. Committee Reports (Continued)

9.1 Executive Committee/Chair's Report (GC20030227-14)

The report of the Executive Committee/Chair was received. The Chair, Larry M. Capstick, spoke to the report.

The Chair noted that the correspondence he had received as outlined in GC20030227-14 did not include the approximately 8,500 petition cards from Federations relating to the membership fee increase.

The Chair indicated that the he wanted it recorded that the following two motions had been passed during the in camera session of the Special Meeting of Council held on February 6, 2003:

1. That Council approve the process for the recruitment of the College's Deputy Registrar as outlined in GC20030206-5C.

2. That Council approve the job description for the position of Deputy Registrar as contained in GC20030206-5C.

9.2 Discipline Committee (GC20030227-19, 20)

The reports of the Discipline Committee were received. The Chair, Bernard J. Adam, spoke to the reports.

9.3 Fitness to Practise Committee (GC20030227-21)

The report of the Fitness to Practise Committee was received. The Vice-Chair, Sheila Gifford, spoke to the report.

9.4 Registration Appeals Committee (GC20030227-22. 23)

The reports of the Registration Appeals Committee were received. The Chair, Doug Carter, spoke to the reports.

9.5 Professional Learning Committee (GC20030227-24)

The report of the Professional Learning Committee was received. The Chair, Elayne McDermid, spoke to the report and provided an update on a meeting that had taken place the previous two days. Elayne McDermid reported that a report was being prepared that would communicate the Committees concerns about the Professional Learning Program with Ministry staff. The Committee was reminded that the College was obliged to provide Ministry staff with a report in order to comply with the funding aspect of the program. A question and answer session followed.

9.6 Standards of Practice and Education Committee (GC20030227-29)

The report of the Standards of Practice and Education Committee was received. The Chair, Diane Leblovic, spoke to the report and answered questions.

9.7 Accreditation Committee (GC20030227-30)

The report of the Accreditation Committee was received. The Chair, Frances Thorne, spoke to the report.

9.8 Human Resources Committee (GC20030227-31)

The report of the Human Resources Committee was received. The Chair, Marilyn Laframboise, spoke to the report. She indicated that the Committee would present Council with a candidate for the position of Deputy Registrar at the April 10, 2003 meeting.

9.9 Editorial Board (GC20030227-32)

The report of the Editorial Board was received. The Chair, Marilyn Laframboise, spoke to the report. She paid tribute Mario Cossette, translator, for the contribution he had made to the French-language membership.

9.10 Election Committee (GC20030227-33)

The report of the Election Committee was received. The Chair, Doug Carter, spoke to the report and answered questions.

9.11 Nomination Committee

There was no report.

9.12 Quality Assurance Committee (GC20030227-34)

The report of the Quality Assurance Committee was received. The Chair, Sterling Campbell, spoke to the report.

10. Correspondence (GC20030227-35, 36, 37, 47, 48)

The following items of correspondence were received for information:

  • Letter from Member re Fee Increase and Chair’s Response (GC20030227-35)
  • Letter from Member re Fee Increase and Registrar’s Response (GC20030227-36)
  • Letter & Postcards from Members re Fee Increase and Registrar's Response (GC20030227-37)
  • E-mail from Member re Fee Increase and Chair's Response (GC20030227-47)
  • Invitation letter to Minister of Education to meet with new Registrar, new Chair and new Vice-Chair (GC20030227-48)

11. New Business (Continued)

11.1 2003 Annual Meeting of Members (GC20030227-41)

It was moved by Jerry DeQuetteville, seconded by Elizabeth Papadopoulos, and CARRIED,

That Council approve the following:

That the Annual Meeting of the Ontario College of Teachers be held on a Saturday.

11.2 Public Register - Status Change of Members (GC20030227-42, 43)

It was moved by Steering, and

CARRIED,

That Council approve the following:

That the status of members who are 69 years of age or older and who are listed on the public register as “suspended — non-payment of fees” be changed to “retired”.

12. Notices of Motion

The following Notice of Motion was read into the Minutes:

12.1 Housekeeping Amendments to Bylaws (GC20030227-49, 50)

Moved by Steering:

That Council approve the changes to the bylaws of the Ontario College of Teachers as outlined in document GC20030227-50, Attachment 1.

13. Next Regular Meeting

  • April 10, 2003

14. Adjournment

The meeting adjourned at 1:10 p.m.

Signed: Chair, Larry M. Capstick

Signed: Registrar and Chief Executive Officer, J. W. (Joe) Atkinson

Dated

Dated

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