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Minutes of Council Meetings

Minutes of the Council Meeting of the Ontario College of Teachers held on June 2-3, 2011 in Hearing Rooms 1 & 2, 12th Floor, 101 Bloor Street West, Toronto

Table of Contents

1. Call to Order/Welcome

2. Agenda

3. Conflict of Interest

4. Minutes

5. Business Arising

6. Committee Reports

7. Registrar’s Report

8. Chair’s Report

9. Committee Reports (Continued)

10. Correspondence

11. New Business

12. Notices of Motion

13. Next Meeting(s) of Council

14. Adjournment

Minutes of the Council Meeting of the Ontario College of Teachers held on June 2-3, 2011 in Hearing Rooms 1 & 2, 12th Floor, 101 Bloor Street West, Toronto

Session 1: June 2, 2011

Present: Danny Anckle, Alexander (Sandy) Bass, OCT, Shabnum Budhwani, Carlo Cappello, OCT, Marie-Louise Chartrand, Monique Châteauvert, Rebecca Coulter, OCT, Irene Dembek, OCT, Gale Dores, OCT, Marc Dubois, OCT, Martha Dutrizac, OCT, Dean Favero, OCT, Nick Forte, OCT, Dobi-Dawn Frenette, Clyde Glasgow, Mel Greif, Garry Humphreys, Allyn Janicki, OCT, Annilee Jarvis, OCT, Bill Kirkwood, Clint Lovell, OCT, Bill Matheson, Darlene Mead, OCT, Liz Papadopoulos, OCT, (Chair), Terry Price, OCT, Tanya Roberts, OCT, Susan Robertson, Robert Ryan, OCT, Pauline Smart, Jacques Tremblay, OCT, John Tucker, Henry Tyndorf, OCT, Hanno Weinberger, OCT, Sharon Young Kipp, OCT, Michael Salvatori, OCT, (Registrar)

Regrets: Robert Gagné, Ruth Ann Penny, OCT, (Vice-Chair), Mara Torcaso, OCT

Presiding Officers: Bob Boyle,Peter Lipman, OCT

Guests: Terri McKinnon, Partner, PriceWaterhouseCoopers (from 3:15 p.m. to 3:30 p.m.)

Staff: Tan Crombie, Francine Dutrisac, OCT, Myrtle Herzenberg, Joe Jamieson, OCT, (Deputy Registrar), Michael Kaptein (from 3:15 p.m. to 3:30 p.m.), Richard Lewko, Michelle Longlade, OCT, Charlie Morrison, Katherin Platt, Linda Zaks-Walker, OCT

1. Call to Order/Welcome

The Presiding Officer, Peter Lipman, called the meeting to order at 1:00 p.m. and welcomed all present.

The Presiding Officer noted the documents distributed at the meeting.

The Chair noted the recent death of former Council member Bill Bryce and paid tribute to his contributions to the teaching profession and to Council.

The Chair thanked staff for ensuring the facility was in place to accommodate the Council meeting and the Annual Meeting of Members. The Chair thanked Council members for their patience and understanding during this time the College was under construction.

It was noted that Hanno Weinberger and John Tucker comprised the Steering Committee.

2. Agenda (GC20110602-54)

It was agreed to add an additional item under Correspondence: 9.3 Letter from the Minister of Education re O. Regulation 293/00, Election of Council Members.

It was moved by Steering, and

CARRIED,

That the Agenda for the June 2-3, 2011 Council meeting be approved, as amended.

3. Conflict of Interest

No conflicts were declared.

4. Minutes

4.1 Meeting, March 31, 2011 (GC20110602-55)

The following corrections were noted: deletion of the words “That the Election Committee recommended” from the motions on pages 9 & 10; and deletion of the words “and seconded by Carlo Cappello” on page 15.

It was moved by Steering, and

CARRIED,

That the Minutes of the Council Meeting held on March 31, 2011 be approved as corrected.

5. Business Arising

5.1 Nomination Committee Report — Selection Process for Committee Chairs (GC20110602-57)

The Nomination Committee Report — Selection Process for Committee Chairs was received. The Chair of the Nomination Committee, Danny Anckle, spoke to the report and noted the five scenarios contained in the report for Council’s consideration.

The Chair of the Nomination Committee also provided information on the selection process of committee chairs of other regulatory bodies.

It was noted that Council had participated in a briefing session on the selection process for committee chairs prior to the Council meeting.

5.2 Proposed Amendments to O. Reg. 72/97 — General­ — Composition of the Executive Committee (Postponed Motion) (GC20110602-58)

The report on the Proposed Amendments to O. Reg. 72/97 — General­ — Composition of the Executive Committee was received. The Chair of the Quality Assurance Committee, Clyde Glasgow, spoke to the report.

The Chair of the Quality Assurance Committee also provided information on the History and Composition of the Executive Committee.

It was noted that Council had participated in a briefing session on the composition of the Executive Committee prior to the Council meeting.

It was moved by Clyde Glasgow, Chair of the Quality Assurance Committee, but it was

LOST,

That Council recommend to the Minister of Education that O. Reg. 72/97, General be amended to revise section 19 to read as follows, and to take effect with the beginning of the sixth Council:

19. (1) The Council shall appoint members of the Executive Committee in accordance with the following rules:

  1. The Council shall appoint the chair and vice-chair of the Council as members of the Executive Committee.
  2. The Council shall appoint up to three additional persons to the Executive Committee all of whom shall be members of the Council elected under clause 4(2)(a) of the Act.
  3. The Council shall appoint at least two additional persons to the Executive Committee both of whom shall be members of the Council appointed under clause 4(2)(b) of the Act.
  4. A majority of the members of the Executive Committee appointed under subsections (1) to (3) shall be members of the Council elected under clause 4(2)(a) of the Act.

(2) If both the chair and vice-chair of the Council appointed to the Executive Committee under subsection 19(1)(1) are members of the Council appointed under clause 4(2)(b) of the Act, subsections (2) and (3) do not apply and the Council shall appoint four additional persons to the Executive Committee who shall be members of the Council elected under clause 4(2)(a) of the Act and one additional person who shall be a member of the Council appointed under clause 4(2)(b) of the Act.

5.3 TQR Phase 5 — Proposed Amendments to O. Reg. 347/02, Accreditation of Teacher Education Programs and O. Reg. 176/10, Teachers Qualifications(GC20110602-59)

The Registrar spoke to the proposed regulatory amendments that had been developed as part of the Teachers Qualifications Review and outlined four key areas of the review:

  • Combined Technological and General Studies
  • Format and delivery of Initial Teacher Education Programs
  • Regulation identifying providers of additional qualifications
  • Hours of work experience for technological education

Michelle Longlade, Director of Standards of Practice and Accreditation, made a presentation to Council on each of the areas outlined above.

It was moved by Steering, and

CARRIED,

    1. That Council approve amendments to the definition of a program of professional education for Technological Education, so that those candidates who hold a degree in Technological Education may take one option in broad-based technology and one option in general studies at the Intermediate/Senior level, and direct the Registrar to identify the combination of general and technological education qualifications for such a program through the regulatory development process.
    2. That Council approve the inclusion of a definition of a “one-degree” program of professional education in the College’s accreditation regulation, and a supporting provision in regulation that would enable the College to recognize equivalent number of credits as reported by pre-service program providers.
    3. That Council approve the inclusion of a definition for a “multi-session program” and for “session” in the College’s accreditation regulation to be congruent with the current definitions in the teachers’ qualifications regulation.
    4. That Council approve regulatory amendments to identify the types of organizations that can be providers of additional qualifications courses and programs described in Schedules A, B, C and D, one-session Honours Courses, Principal’s Qualifications, and the Principal’s Development Course as the same types of organizations previously specified in Regulation 184/97.
    5. That Council approve regulatory changes to identify the types of organizations that can be providers of additional qualifications courses described in Schedule F and that College policy be developed to identify specific program providers.
    6. That Council approve a regulatory amendment to clarify that one year of work experience, out of the total number of years required of a technological education teacher candidate, be comprised of 1700 hours.

Bob Boyle assumed the role of presiding officer.

Council agreed to an immediate change of the agenda to accommodate the timed item: The Report of the Finance Committee and the Audited Financial Statements.

6. Committee Reports

6.1 Finance Committee (Timed Item, Thursday, June 2, 2011 at 3:15 p.m.)

6.6.1 Report (GC20110602-67)

The report of the Finance Committee was received. The Chair, John Tucker, spoke to the report.

6.6.2 Audited Financial Statements as at December 31, 2010 (GC20110602-68)

John Tucker introduced Terri McKinnon from PricewaterhouseCoopers. Terri McKinnon spoke to the Auditor’s Report and responded to questions about the audit. She agreed to change the Auditor’s Report to reflect the current address of the College.

The Chair thanked Terri McKinnon for her presentations to Council.

Terri McKinnon left the meeting at this time.

It was moved by John Tucker, Chair, Finance Committee, and

CARRIED,

That Council accept the December 31, 2010 Audited Financial Statements of the Ontario College of Teachers.

7. Registrar’s Report

7.1 Report (GC20110602-60)

The Registrar’s Report was received. The Registrar spoke to the strategic operational priorities established for 2011. He also provided an overview of organizational statistics and information on the undertakings from the March 31, 2011 meeting of Council.

The Registrar advised Council members that he would provide them with updated information on the cost of the new building.

The Registrar advised that with the recent approvals from the city related to building signage he would provide Council members with options for rooftop signage at 101 Bloor Street West at the October 2011 Council meeting.

7.2 Financial Report — April 30, 2011 (GC20110602-61)

The Ontario College of Teachers Financial Report as at April 30, 2011 was received. The Deputy Registrar, Joe Jamieson, spoke to the report.

8. Chair’s Report

8.1 Report (GC20110602-62)

The Chair’s Report was received. The Chair, Liz Papadopoulos, spoke to the report and noted that former Registrar, Brian McGowan, had been awarded with an Honorary Life Membership by the Ontario English Catholic Teachers’ Association (OECTA).

The Chair and a number of Council members spoke to their attendance at various presentations that had taken place across the province relating to the Professional Advisory on the Use of Electronic Communication and Social Media.

Liz Papadopoulos reported that Mel Greif had represented her at the Suon College in Toronto. Mel Greif reported that the Suon College provided an immersive experience in English for those teachers or teachers in training wanting to teach English in China.

The Chair noted that $175 had been raised at the previous Council meeting and that this contribution was forwarded to the Hospital for Sick Kids.

9. Committee Reports (Continued)

9.1 Executive Committee (GC20110602-63)

The report of the Executive Committee was received. The Chair, Liz Papadopoulos, spoke to the report.

She noted that a sub-committee of Executive Committee members, consisting of Ruth Ann Penny, John Tucker and Hanno Weinberger had been struck to investigate the establishment of two new scholarships or awards. The Chair advised that this committee was expected to bring recommendations to the September 2011 Executive Committee meeting.

A discussion ensued on the reduced mandate of the Executive Committee as a result of the bylaw amendment made at the March 2011 Council meeting.

The meeting recessed at 4:45 p.m. to accommodate the Annual Meeting of members.

Session 2: June 3, 2011

Present: Danny Anckle, Alexander (Sandy) Bass, OCT, Shabnum Budhwani, Carlo Cappello, OCT, Marie-Louise Chartrand, Monique Châteauvert, Rebecca Coulter, OCT, Irene Dembek, OCT, Gale Dores, OCT, Marc Dubois, OCT, Nick Forte, OCT, Dobi-Dawn Frenette, Clyde Glasgow, Mel Greif, Garry Humphreys, Allyn Janicki, OCT, Annilee Jarvis, OCT, Bill Kirkwood, Clint Lovell, OCT, Bill Matheson, Darlene Mead, OCT, Liz Papadopoulos, OCT, (Chair), Ruth Ann Penny, OCT, (Vice-Chair), Terry Price, OCT, Susan Robertson, Robert Ryan, OCT, Pauline Smart, Jacques Tremblay, OCT, John Tucker, Henry Tyndorf, OCT, Hanno Weinberger, OCT, Sharon Young Kipp, OCT, Michael Salvatori, OCT, (Registrar)

Regrets: Martha Dutrizac, OCT, Dean Favero, OCT, Robert Gagné, Tanya Roberts, OCT, Mara Torcaso, OCT

Presiding Officers: Bob Boyle,Peter Lipman, OCT

Staff: Tan Crombie, Francine Dutrisac, OCT, Myrtle Herzenberg, Richard Lewko, Michelle Longlade, OCT, Charlie Morrison, Katherin Platt, Linda Zaks-Walker, OCT

Regrets: Joe Jamieson, OCT, (Deputy Registrar),

The meeting resumed at 9:00 a.m.

Bob Boyle assumed the role of Presiding officer.

9. Committee Reports (Continued)

9.1 Executive Committee (GC20110602-63) (Continued)

Council continued their discussion on the revised mandate of the Executive Committee.

Council members discussed the absence of a process for an appointed member to be backfilled in the event of an absence during an Executive Committee meeting.

It was moved by Liz Papadopoulos, “That Council elect an appointed member of Council to serve on the Executive Committee in the absence of the appointed member elected to the Executive Committee under S. 19 (3) of the Ontario College of Teachers Act, for the duration of the fifth Council.”

It was agreed to add the following words, “as an alternate” after the word, “serve”, as a friendly amendment.

A vote was taken on the main motion, as amended, and it was

CARRIED,

That Council elect an appointed member of Council to serve as an alternate on the Executive Committee in the absence of the appointed member elected to the Executive Committee under S. 19 (3) of the Ontario College of Teachers Act, for the duration of the fifth Council.

It was noted that the selection of an alternate appointed member would take place under New Business.

9.2 Investigation Committee (GC20110602-64)

The report of the Investigation Committee was received. The Chair, Nick Forte, spoke to the report.

9.3 Discipline Committee (GC20110602-65)

The report of the Discipline Committee was received. The Chair, Jacques Tremblay, spoke to the report and welcomed Irene Dembek to the committee. He advised that the committee now had adequate French-speaking member representation for the establishment of hearing panels.

9.4 Fitness to Practise Committee (GC20110602-66)

The report of the Fitness to Practise Committee was received. The Chair, Hanno Weinberger, spoke to the report.

9.5 Registration Appeals Committee

There was no report.

9.6 Standards of Practice and Education Committee(GC20110602-69)

The report of the Standards of Practice and Education Committee was received. The Chair, Sharon Young Kipp, spoke to the report.

9.7 Accreditation Committee (GC20110602-70)

The report of the Accreditation Committee was received. The Chair, Ruth Ann Penny, spoke to the report.

The Registrar undertook to verify the cost of accreditation reviews and whether providers paid the same for one program reviews as multiple program reviews.

9.8 Accreditation Appeal Committee

There was no report at this time. The Chair, John Tucker, noted that a meeting was scheduled to take place in September 2011.

9.9 Human Resources Committee

There was no report at this time. The Chair, Mel Greif, noted that the committee had met on June 1st and provided a verbal update of that meeting.

9.10 Editorial Board (GC20110602-72)

The report of the Editorial Board was received. The Chair, Annilee Jarvis, spoke to the report. She noted that new Council member, Allyn Janicki, had been welcomed in both official publications of the College.

The Registrar advised that he would provide information on whether advertising revenue was expected to be on target for the September issue of Professionally Speaking/Pour parler profession.

9.11 Election Committee

There was no report at this time. The Chair, Mel Greif, advised that the committee would be meeting on June 8, 2011.

9.12 Nomination Committee

There was no report at this time.

9.13 Quality Assurance

There was no report at this time.

10. Correspondence (GC20110602-74, -75, -76)

The following items of correspondence were received for information:

  • Letter to the Minister of Education re Exemption from Not-for-Profit Corporations Act, 2010(GC20110602-74)
  • Letter to the Minister of Education re Additional Qualifications in theTeachers’ Qualifications Regulation & Response (GC20110602-75)
  • Letter from the Minister of Education re O. Regulation 293/00, Election of Council Members (GC20110602-76)

11. New Business

11.1 Appointed Council Member Per Diems (GC20110602-77)

The Registrar spoke to Appointed Council Member Per Diems and noted the three different levels of per diems and rationale for public appointees established by the government’s Management Board of Cabinet.

A discussion ensued on the equity of the different levels of per diems for public appointees.

It was agreed to refer this matter back to the Executive Committee for further study and report.

11.2 Election of an Alternate Appointed Member to Serve on the Executive Committee

The Presiding Officers called for nominations from the floor. The following members were nominated for and accepted the nominations for the position: Bill Kirkwood and Pauline Smart. Monique Châteauvert was nominated for the position but declined the nomination.

Each of the candidates briefly addressed Council.

Ballots were distributed to Council members. The ballot count was overseen by members of the Steering Committee.

The Presiding Officer announced that Bill Kirkwood had received the greatest number of votes and was declared the alternate appointed member.

It was agreed that the ballots associated with this position would be destroyed.

11.3 Receipt of Council Packages

It was moved by Annilee Jarvis, seconded by Sharon Young Kipp, “That Council approve that all members of Council receive their information packages for Governing Council meetings, including available committee reports, immediately following the Executive Committee’s approval of the Agenda as specified in Bylaw 3.07.”

It was noted that the College bylaws made provision for Council and committees to receive their documentation packages no less than 10 (ten) days prior to a meeting.

It was moved by Henry Tyndorf, seconded by Carlo Capello, and

CARRIED,

That the question be put re the receipt of Council packages.

A vote was taken on the main motion, but it was

LOST,

That Council approve that all members of Council receive their information packages for Governing Council meetings, including available committee reports, immediately following the Executive Committee’s approval of the Agenda as specified in Bylaw 3.07.

It was agreed that the Registrar would survey Council members to determine an appropriate format for the distribution of Council documents.

12. Notices of Motion

There were no Notices of Motion.

13. Next Meeting(s) of Council

  • October 3-4, 2011

14. Adjournment

Bill Matheson noted that this would be the last Council meeting he would be attending as his term of office ended on September 22, 2011. He noted that he had been a member of Council for seven years.

The Chair thanked Bill Matheson for his service to the teaching profession and to Council.

It was noted that funds collected at the next Council meeting would be donated to the Bill Bryce Foundation in his honour.

The Registrar noted that specific advertising revenue for the September College publications could not be determined at this time.

The Registrar noted that providers with multiple program reviews paid higher accreditation fees than those for one program reviews.

The meeting adjourned at 10:50 a.m.

Signed: Chair, Liz Papadopoulos, OCT

 

Signed: Registrar, Michael Salvatori, OCT

Dated:

 

Dated:

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