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Minutes of Council Meetings

Minutes of the Council Meeting of the Ontario College of Teachers held on December 9-10, 2010 in the Council Chambers, 6th Floor, 121 Bloor Street East, Toronto

Table of Contents

1. Call to Order/Welcome

2. Agenda

3. Conflict of Interest

4. Minutes

5. Business Arising

6. Registrar’s Report

7. Business Arising (Continued)

8. Chair’s Report

9. Committee Reports

10. Address by the Minister of Education

11. Committee Reports (Continued)

12. Joseph W. Atkinson Scholarship Award

13. Committee Reports (Continued)

14. Correspondence

15. New Business

16. Notices of Motion

17. Next Meeting(s) of Council

18. Adjournment

Minutes of the Council Meeting of the Ontario College of Teachers held on December 9-10, 2010 in the Council Chambers, 6th Floor, 121 Bloor Street East, Toronto

Session 1: Thursday, December 9, 2010

Present: Danny Anckle, Alexander (Sandy) Bass, OCT, Shabnum Budhwani, Carlo Cappello, OCT, Marie-Louise Chartrand, Monique Châteauvert, Irene Dembek, OCT, Gale Dores, OCT, Marc Dubois, OCT, Martha Dutrizac, OCT, Dean Favero (until 3:10 p.m.), OCT, Robert Gagné, Clyde Glasgow, Mel Greif, Brent Hamelin, OCT, Garry Humphreys, Annilee Jarvis, OCT, Bill Kirkwood, Clint Lovell, OCT, Bill Matheson, Darlene Mead, OCT, Liz Papadopoulos, OCT, (Chair), Ruth Ann Penny, OCT, (Vice-Chair), Terry Price, OCT, Tanya Roberts, OCT, Susan Robertson, Robert Ryan, OCT, Pauline Smart, Mara Torcaso, OCT, Jacques Tremblay, OCT, John Tucker, Henry Tyndorf, OCT, Hanno Weinberger, OCT, Sharon Young Kipp, OCT, Michael Salvatori, OCT, (Registrar)

Regrets: Rebecca Coulter, OCT, Dobi-Dawn Frenette, Nick Forte, OCT

Presiding Officers: Peter Lipman, OCT, Douglas McCarthy

Guests: Minister of Education, Leona Dombrowksy, (from 4:00 p.m. to 4:30 p.m.); Joseph W. Atkinson, OCT (from 4:45 p.m.), Christopher James Carswell and family members (from 4:45 p.m.)

Staff: Kim Bauer, Francine Dutrisac, OCT, Myrtle Herzenberg, Joe Jamieson, OCT, (Deputy Registrar), Richard Lewko, Michelle Longlade, OCT, Charlie Morrison, Katherin Platt, Linda Zaks-Walker, OCT

1. Call to Order/Welcome

The Presiding Officer, Peter Lipman, called the meeting to order at 1:05 p.m. and welcomed all present.

The Chair welcomed and introduced the two newly appointed French-speaking Council members: Marie-Louise Chartrand and Robert Gagné.

The Chair advised members that this would be the last Council meeting Brent Hamelin would be attending as he would be retiring from Council at the end of January 2011. She thanked Brent Hamelin for his contributions to Council and to the teaching profession.

The Chair noted that the Fairness Commissioner, Jean Augustine, had addressed Council members at a briefing session prior to Council. She noted that the Commissioner had been complimentary of the work done at the College and she advised that the College was the only regulatory body to have its own Fair Registration legislation

The Presiding Officer noted the documents distributed at the meeting.

It was noted that Ruth Ann Penny and John Tucker comprised the Steering Committee.

2. Agenda (GC20101209-153)

It was moved by Steering, and

CARRIED,

That the Agenda for the December 9-10, 2010 Council meeting be approved.

3. Conflict of Interest

No conflicts were declared.

4. Minutes

4.1 Meeting, October 7-8, 2010 (GC20101209-154, -155)

It was noted that Peter Lipman had been the Presiding Officer to open the meeting on October 7th.

It was also noted that the words “approval for” had not been deleted in the amended motion on page 9.

It was moved by Steering, and

CARRIED,

That the Minutes of the Council Meeting held on June 3-4, 2010 be approved as corrected.

5. Business Arising

5.1 Professional Advisory on the Use of Electronic Communication and Social Media (GC20101209-156, -156C, -157)

The Registrar advised that the proposed professional advisory is intended to provide a context for the responsible and professional use of electronic and social media by members of the College.

The Deputy Registrar provided information on the development of the professional advisory. He noted the names of the work group of staff members who had been responsible for developing the advisory. He advised that expert readers and critical readers (which included the affiliates, CODE, CODELF and the principals’ organizations) had reviewed the document and provided feedback. In addition, the Executive, Quality Assurance and Standards of Practice and Education Committees had reviewed the document and provided feedback.

It was moved by Steering, “That Council approve the issuance of the Professional Advisory on the Use of Electronic Communication and Social Media as contained in document GC20101209-156C, Attachment 1.”

It was moved by Brent Hamelin and seconded by Robert Ryan, “That approval of the Professional Advisory on the Use of Electronic Communication and Social Media be postponed until the March 31-April 1, 2011 Council Meeting to allow for the review of the Professional Advisory by the Discipline, Fitness to Practise and Investigations committees.”

It was moved by Carlo Capello, seconded by Bill Matheson, and

CARRIED,

That the question be put re the professional advisory.

A vote was taken on the postponement motion, and it was

CARRIED,

That approval of the Professional Advisory on the Use of Electronic Communication and Social Media be postponed until the March 31-April 1, 2011 Council Meeting to allow for the review of the Professional Advisory by the Discipline, Fitness to Practise and Investigations Committees.

6. Registrar’s Report

6.1 Report (GC20101209-158)

The Registrar’s Report was received. The Registrar spoke to the strategic operational priorities established for 2010. He provided an overview of organizational statistics and information on the undertakings from the October 2010 meeting of Council.

The Registrar advised that the majority of staff members had been relocated to 101 Bloor Street.

The Registrar also advised members that the College was working with the City with respect to options for roof-top signage and that the options for the sign would be brought before Council for approval.

He noted that this would be the last time his report would include information on Temporary Letters of Approval (TLAs), given that the Ministry had assumed responsibility for the issuance of TLAs since May 2010.

6.2 Financial Report — September 30, 2010 (GC20101209-159)

The Ontario College of Teachers Financial Report as at September 30, 2010 was received. The Deputy Registrar, Joe Jamieson, spoke to the report.

Douglas McCarthy assumed the role of Presiding Officer.

7. Business Arising (Continued)

7.1 Professional Advisory on the Use of Electronic Communication and Social Media (GC20101209-156, -156C, -157) (Continued)

It was moved by Brent Hamelin, seconded by Robert Ryan, and

CARRIED,

That the motion regarding the postponement of approval of the Professional Advisory on the Use of Electronic Communication and Social Media be reconsidered.

It was moved by Brent Hamelin, seconded by Robert Ryan, and

CARRIED,

That the postponement motion be amended by the deletion of the words “March 31-April 1, 2011 Council Meeting” and the substitution of the words “February 2011 Special Meeting of Council”.

A vote was taken on the postponement motion, as amended, and it was

CARRIED,

That approval of the Professional Advisory on the Use of Electronic Communication and Social Media be postponed until the February 2011 Special Meeting of Council to allow for the review of the Professional Advisory by the Discipline, Fitness to Practise and Investigations committees.

It was agreed to hold a Special Meeting of Council via teleconference in February 2011 to deal with the Professional Advisory.

8. Chair’s Report

8.1 Report (GC20101209-160)

The Chair’s Report was received. The Chair, Liz Papadopoulos, spoke to the report.

9. Committee Reports

9.1 Executive Committee (GC20101209-161)

The report of the Executive Committee was received. The Chair, Liz Papadopoulos, spoke to the report.

9.2 Investigation Committee (GC20101209-162)

The report of the Investigation Committee was received. The Vice-Chair, Terry Price, spoke to the report.

9.3 Discipline Committee (GC20101209-163)

The report of the Discipline Committee was received. The Chair, Jacques Tremblay, spoke to the report. He welcomed Robert Gagné to the committee.

9.4 Fitness to Practise Committee (GC20101209-164)

The report of the Fitness to Practise Committee was received. The Chair, Hanno Weinberger, spoke to the report. He welcomed Marie-Louise Chartrand to the committee.

9.5 Registration Appeals Committee (GC20101209-165)

The report of the Registration Appeals Committee was received. The Vice-Chair, Bill Matheson, spoke to the report.

9.6 Standards of Practice and Education Committee(GC20101209-169)

The report of the Standards of Practice and Education Committee was received. The Chair, Sharon Young Kipp, spoke to the report.

10. Address by the Minister of Education(Timed Item: Thursday, December 9, 2010 at 4:00 p.m.)

The Chair introduced and welcomed the Minister of Education, the Honourable Leona Dombrowsky, who addressed Council. Her address was followed by a question and answer session.

The Vice-Chair, Ruth Ann Penny, thanked the Minister for addressing Council members.

11. Committee Reports (Continued)

11.1 Accreditation Appeal Committee (GC20101209-171)

The report of the Accreditation Appeal Committee was received. The Chair, John Tucker, spoke to the report.

11.2 Human Resources Committee

There was no report at this time.

11.3 Election Committee (GC20101209-173)

The report of the Election Committee was received. The Chair, Mel Greif, spoke to the report.

11.4 Nomination Committee (GC20101209-174, -176)

The reports of the Nomination Committee were received. The Chair, Danny Anckle, spoke to the reports.

12. Joseph W. Atkinson Scholarship Award

(Timed Item: Thursday, December 9, 2010 at 4:45 p.m.)

The Chair, Liz Papadopoulos, welcomed former Registrar, Joe Atkinson, and the award recipient, Christopher James Carswell and his parents to the Council meeting.

She stated that the Joseph W. Atkinson Scholarship, named for the second Registrar of the Ontario College of Teachers, provided $2,000 to a student accepted into one of Ontario’s consecutive or concurrent programs proceeding to their final year who have demonstrated exceptional academic achievement and community involvement. She noted that the purpose of the Scholarship is tosupport excellence in teacher education through the awarding of scholarships, bursaries and prizes to assist in the education of teachers or those wishing to become teachers.

Joseph W. (Joe) Atkinson noted the achievements of the recipient, a student of the OISE (Ontario Institute of Studies in Education)/University of Toronto pre-service program, and announced Christopher James Carswell the recipient of the 2010-2011 Joseph W. Atkinson Scholarship. Joseph W. (Joe) Atkinson presented the eight recipient with the scholarship award.

Christopher James Carswell addressed Council and acknowledged the achievements and contributions Joe Atkinson had made to the teaching profession. He thanked his family for their support.

The meeting recessed at 4:55 p.m.

Minutes of the Council Meeting of the Ontario College of Teachers held on December 9-10, 2010 in the Council Chambers, 6th Floor, 121 Bloor Street East, Toronto

Session II: Friday, December 10, 2010

Present: Danny Anckle, Alexander (Sandy) Bass, OCT, Shabnum Budhwani, Carlo Cappello, OCT, Marie-Louise Chartrand, Monique Châteauvert, Irene Dembek, OCT (from 9:15 a.m.), Gale Dores, OCT, Marc Dubois, OCT, Martha Dutrizac, OCT, Dean Favero, OCT, Robert Gagné. Clyde Glasgow, Mel Greif, Brent Hamelin, OCT, Garry Humphreys, Annilee Jarvis, OCT, Bill Kirkwood, Clint Lovell, OCT, Bill Matheson, Darlene Mead, OCT, Liz Papadopoulos, OCT, (Chair), Ruth Ann Penny, OCT, (Vice-Chair), Terry Price, OCT, Tanya Roberts, OCT, Susan Robertson, Robert Ryan, OCT, Pauline Smart, Mara Torcaso, OCT, Jacques Tremblay, OCT, John Tucker, Henry Tyndorf, OCT, Hanno Weinberger, OCT, Sharon Young Kipp, OCT, Michael Salvatori, OCT, (Registrar)

Regrets: Rebecca Coulter, OCT, Dobi-Dawn Frenette, Nick Forte, OCT,

Presiding Officers: Peter Lipman, OCT, Douglas McCarthy

Staff: Kim Bauer, Francine Dutrisac, OCT, Myrtle Herzenberg, Joe Jamieson, OCT, (Deputy Registrar), Richard Lewko, Michelle Longlade, OCT, Charlie Morrison, Katherin Platt, Linda Zaks-Walker, OCT

The meeting resumed at 9:00 a.m.

Peter Lipman assumed the role of Presiding Officer.

13. Committee Reports (Continued)

13.1 Finance Committee

(Timed Item: Friday, December 10, 2010 at 9:05 a.m.)

13.1.1 Report (GC20101209-166)

The report of the Finance Committee was received. The Chair, John Tucker, spoke to the report.

13.1.2 2011 Budget (GC20101209-167, -168)

The Deputy Registrar explained the reason for the adjustment in the budget.

The Chair of the Finance Committee noted that Council members had been presented with budget documentation at the budget briefing sessions on November 9th and 10th.

A question and answer session followed.

It was moved by John Tucker, Chair of the Finance Committee, and

CARRIED,

That Council approve the 2011 budget as contained in document GC20101209-167, Attachment 1.

The Chair thanked Brent Hamelin for his contributions to the Finance Committee.

13.2 Accreditation Committee (GC20101209-170)

The report of the Accreditation Committee was received. The Chair, Ruth Ann Penny, spoke to the report. The Chair informed members that Bill Kirkwood had been elected Vice-Chair of the committee.

13.3 Editorial Board (GC20101209-172)

The report of the Editorial Board was received. The Chair, Annilee Jarvis, spoke to the report and answered questions.

The Chair welcomed Marie-Louise Chartrand to the committee. The Chair thanked Pauline Smart for her contributions to the committee.

The Chair noted that in the absence of a francophone member on the Editorial Board an e-mail had been sent to the francophone members which asked them for their input on the articles in the 2010 December issue of Pour parler profession. The same process would be used for the issue of the 2011 March issue of Pour parler profession.

13.4 Quality Assurance

13.4.1 Report (GC20101209-175)

The report of the Quality Assurance Committee was received. The Chair, Clyde Glasgow, spoke to the report.

13.4.2 Report on the Composition and Mandate of the Executive Committee(GC20101209-177, -178, -187, -188)

The Quality Assurance Committee Chair noted the briefing session of the previous day which had dealt with the review of the mandate and composition of the Executive Committee by the Quality Assurance Committee.

The Report of the Quality Assurance Committee on the Composition and Mandate of the Executive Committee was received. The Chair, Clyde Glasgow, spoke to the report and answered questions.

The Chair of Council noted that the Executive Committee had requested that a one hour briefing session be scheduled on December 9, 2010 prior to the Council meeting for the Quality Assurance Committee to make a presentation of the report. The Executive Committee had also requested staff to develop a side-by-side (GC20101209-187), to detail the differences between the current Executive Committee mandate and composition and the proposed Quality Assurance Committee changes, and that the results of the Council member survey on this matter be shared (GC20101209-188).

It was moved by Clyde Glasgow, Chair of the Quality Assurance Committee,

i. That Council approve that the bylaws of the Ontario College of Teachers be amended by removing section 20 — Executive Delegation.

ii. That Council approve that section 3.06 (b) of the bylaws of the Ontario College of Teachers be amended by deleting the words “which have received prior review by the Executive Committee” to read as follows: “b. recommendations in reports by committees”.

iii. That Council recommend to the Minister of Education that O. Reg. 72/97, General be amended to revise section 19 to read as follows:

19. (1) The Council shall appoint members of the Executive Committee in accordance with the following rules:

  1. The Council shall appoint the chair and vice-chair of the Council as members of the Executive Committee.
  2. The Council shall appoint up to three additional persons to the Executive Committee all of whom shall be members of the Council elected under clause 4(2)(a) of the Act.
  3. The Council shall appoint at least two additional persons to the Executive Committee both of whom shall be members of the Council appointed under clause 4(2)(b) of the Act.
  4. A majority of the members of the Executive Committee appointed under subsections (1) to (3) shall be members of the Council elected under clause 4(2)(a) of the Act.

(2) If both the chair and vice-chair of the Council appointed to the Executive Committee under subsection 19(1)(1) are members of the Council appointed under clause 4(2)(b) of the Act, subsections (2) and (3) do not apply and the Council shall appoint four additional persons to the Executive Committee who shall be members of the Council elected under clause 4(2)(a) of the Act and one additional person who shall be a member of the Council appointed under clause 4(2)(b) of the Act.

iv. That Council approve that the Nomination Committee be asked to investigate options for appointing committee chairs at the first regular meeting of Council following an inaugural meetingof a new Council.

It was agreed, by unanimous consent, to split motions iii and iv from motions i and ii.

It was noted that approval of the motions to amend the College bylaws would be approval for policy direction and would be read into the Minutes as a Notice of Motion to be reviewed at the March 31-April 1, 2011 Council meeting.

A vote was taken on the first part of the split motion, and it was

CARRIED,

That Council approve that the bylaws of the Ontario College of Teachers be amended by removing section 20 — Executive Delegation.

That Council approve that section 3.06 (b) of the bylaws of the Ontario College of Teachers be amended by deleting the words “which have received prior review by the Executive Committee” to read as follows: “(b) recommendations in reports by committees”.

It was moved by Terry Price, seconded by Hanno Weinberger, and

CARRIED,

That Council approve that motion iii be amended by addition of the following words “And to take effect with the beginning of the sixth Council, after the words, “to read as follows”:

That Council recommend to the Minister of Education that O. Reg. 72/97, General be amended to revise section 19 to read as follows, and to take effect with the beginning of the sixth Council:

It was moved by Darlene Mead, seconded by Sharon Young Kipp, and

CARRIED,

That the following motion be postponed to the March 31-April 1, 2011 Council Meeting:

That Council recommend to the Minister of Education that O. Reg. 72/97, General be amended to revise section 19 to read as follows, and to take effect with the beginning of the sixth Council:

19. (1) The Council shall appoint members of the Executive Committee in accordance with the following rules:

  1. The Council shall appoint the chair and vice-chair of the Council as members of the Executive Committee.
  2. The Council shall appoint up to three additional persons to the Executive Committee all of whom shall be members of the Council elected under clause 4(2)(a) of the Act.
  3. The Council shall appoint at least two additional persons to the Executive Committee both of whom shall be members of the Council appointed under clause 4(2)(b) of the Act.
  4. A majority of the members of the Executive Committee appointed under subsections (1) to (3) shall be members of the Council elected under clause 4(2)(a) of the Act.

(2) If both the chair and vice-chair of the Council appointed to the Executive Committee under subsection 19(1)(1) are members of the Council appointed under clause 4(2)(b) of the Act, subsections (2) and (3) do not apply and the Council shall appoint four additional persons to the Executive Committee who shall be members of the Council elected under clause 4(2)(a) of the Act and one additional person who shall be a member of the Council appointed under clause 4(2)(b) of the Act.

It was moved by Darlene Mead, seconded by Sharon Young Kipp, but it was

LOST,

That the following motion be postponed to the March 31-April 1, 2011 Council Meeting:

That Council approve that the Nomination Committee be asked to investigate options for appointing committee chairs at the first regular meeting of Council following an inaugural meetingof a new Council.

It was moved by Hanno Weinberger, seconded by Brent Hamelin, and

CARRIED,

That Council approve that the motion be amended by deletion of the words “at the first regular meeting of Council following an inaugural meeting of a new Council” and by the addition of the words “and report to the next regular Council meeting”, to read as follows:

That Council approve that the Nomination Committee be asked to investigate options for appointing committee chairs and report to the next regular Council meeting.

A vote was taken on the motion, as amended, and it was

CARRIED,

That Council approve that the Nomination Committee be asked to investigate options for appointing committee chairs and report to the next regular Council meeting.

14. Correspondence (GC20101209-179 to -181)

The following items of correspondence were received for information:

  • Letter from the Minister of Education re Meeting with Ontario College of Teachers’ Representatives on June 23, 2010 (GC20101209-179)
  • Letter to the Minister of Education re Amendment to the College’s Election Regulation (GC20101209-180)
  • Letter to the Minister of Education re section 48(1) of the Ontario College of Teachers Act (GC20101209-181)

It was noted that Council members had received individual letters from a College member. It was agreed that the Chair would respond on behalf of Council members re this letter.

15. New Business

15.1 Establishment of Two New Scholarships or Awards (GC20101209-182, -183)

The Vice-Chair of Council, Ruth Ann Penny, spoke to the establishment of two new scholarships or awards.

It was agreed that the word “staff” would be replaced with the word “Registrar” as a friendly amendment.

It was moved by Ruth Ann Penny, Vice-Chair of the Executive Committee, and

CARRIED,

That Council recommend that the Registrar research the establishment of two new scholarships or awards to be offered by the College annually, in the amount of $2000 each.

16. Notices of Motion

The following Notice of Motion was read into the Minutes for consideration at the March 31-April 1, 2011 Council Meeting:

Moved by Clyde Glasgow, Chair of the Quality Assurance Committee:

  • That Council approve that the bylaws of the Ontario College of Teachers be amended by removing section 20 — Executive Delegation.

  • That Council approve that section 3.06 (b) of the bylaws of the Ontario College of Teachers be amended by deleting the words “which have received prior review by the Executive Committee” to read as follows: “(b) recommendations in reports by committees”.

17. Next Meeting(s) of Council

  • February 23, 2011 — Special Meeting of Council Via Teleconference
  • March 31-April 1, 2011

18. Adjournment

It was agreed that members would claim a half day of preparation time for the meeting.

The Chair thanked Council members and staff for their contributions to Council during the past year. She wished everyone a happy holiday season.

The Chair thanked Richard Lewko, Director of Corporate and Council Services, for the work he had done in preparation for the move to 101 Bloor Street East.

The meeting adjourned at 11:40 a.m.

Signed: Chair, Liz Papadopoulos, OCT

Signed: Registrar, Michael Salvatori, OCT

Dated:

Dated:

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