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Minutes of Council Meetings

Minutes of a Meeting of the Council of the Ontario College of Teachers, held on May 27 and 28, 1999 in the Council Chambers, 121 Bloor Street East, Toronto.

Table of Contents

1. Call to Order and Welcome

2. Approval of Agenda

3. In Memoriam

4. Approval of Minutes

5. Business Arising

6. Registrar's Report

7. Committee Reports

8. Committee Reports (continued)

9. Correspondence

10. New Business

11. Notices of Motions

12. Next Meeting

13. Adjournment

SESSION I

Thursday, May 27, 1999

Present: Liz Barkley, Sandi Bell, Jackie Breithaupt, Larry Capstick, Doug Carter, Paul Charron, Ernie Checkeris, Wayne Cornack, John Cruickshank; (Vice-Chair), Patrick Daly, Margaret Dempsey, Solette Gelberg, Michel Gravelle, Jean Hanson, Marilyn Laframboise, Diane Leblovic, Kathleen McFadyen, George Merrett, Larry Mongeon, Harry Mulvale, Allen Pearson, Ron Rambarran, Cecilia Reynolds, William Rogers, John Slade, Frances Thorne, Clarice West-Hobbs, Margaret Wilson, (Registrar)

Speaker: Lise St-Eloi

Guests: Caroline Zayid (McCarthy Tétrault)

Staff: Carmen Aranas, Joe Atkinson, Margaret Aubé, Genny Humby, Richard Lewko, Charlie Morrison, Patrick O'Neill, Lynda Palazzi, Susan Pelky

Regrets: Bill Bryce, Donna Marie Kennedy, Karen Mitchell, David Somer

1. Call to Order and Welcome

The Vice-Chair, John Cruickshank was in the chair and called the meeting to order at 1:10 p.m.

Council was reminded that the Steering Committee consisted of John Cruickshank and Kathleen McFadyen.

2. Approval of Agenda GC19990527-44

The Speaker advised that she had been informed of the following additions to the agenda;

i) an In Memoriam would be read immediately following the approval of the agenda, and

ii) an update on the Annual Meeting would be provided before Council adjourned.

It was moved and seconded by Steering, and

CARRIED,

That Council approve the Agenda for the May 27-28, 1999 meeting of the Council of the Ontario College of Teachers, as amended.

3. In Memoriam

The Vice-Chair read the text of an In Memoriam for Janice Thomson, following which those present stood and observed a period of silence to honour her memory.

4. Approval of Minutes

4.1 Meeting February 25-26, 1999 GC19990527-45

It was moved and seconded by Steering, and

CARRIED,

That Council approve the Minutes of the February 25-26, 1999 meeting of the Council of the Ontario College of Teachers.

4.2 Special Meeting April 29, 1999 GC19990527-47

Jackie Breithaupt indicated that the minutes should record that she was "waiting" to get connected to the teleconference rather than have her recorded under "regrets".

It was moved and seconded by Steering, and

CARRIED,

That Council approve the Minutes of the April 29, 1999 Special Meeting of the Council of the Ontario College of Teachers, as corrected.

5. Business Arising

5.1 Principals and Vice-Principals - Action Plan GC19990527-61 GC19990527-49

Reports from the Standards of Practice and Education and the Accreditation Committees were received and addressed by Chairs, Clarice West-Hobbs and Cecilia Reynolds.

Council noted that the Action Plans presented by both Committees were substantially the same.

5.2 Letters of Permission - Report of the Executive Committee GC19990527-51

The report of the Executive Committee was received. Vice-Chair John Cruickshank, spoke to the report and answered questions.

It was moved and seconded by Steering, and

CARRIED,

That Council approve the following changes to the Ontario College of Teacher Act, 1996, to enable the transfer of the authority for granting letters of permission to the Ontario College of Teachers:

By addition to the Ontario College of Teachers Act a new section specific to Letters of Permission:

(1) The Registrar may,

a) grant a letter of permission to a school board authorizing the school board to employ as a teacher a person who is not a member of the Ontario College of Teachers to teach in an elementary or secondary school if the Registrar is satisfied that no member is available, but a letter of permission shall be effective only for the period, not exceeding one year, that the Registrar may specify;

b) impose terms and conditions on a letter of permission granted in accordance with 1(a).

c) cancel a letter of permission granted under this Act.

(2) The Registrar shall,

a) maintain a list containing the names of school boards who have been granted a letter of permission, persons referred to in the letter of permission, and any terms and conditions that may have been imposed on the letter of permission;

b) permit any person to inspect the list during normal business hours.

By addition to Section 47 a new subsection:

(7) The provisions of this section apply, with necessary modification, to any person who is referred to in a letter of permission granted under this Act.

By addition to Section 40 (1):

3.2 providing for letters of permission and prescribing the terms and conditions under which letters of permission will be granted or cancelled.

6. Registrar's Report GC19990527-73, GC19990527-80

The Registrar, Margaret Wilson spoke to her report. A supplementary report providing details of Bill 6, the Child and Family Services Act (Child Welfare Reform) was circulated. A letter dated May 14, 1999 from the Deputy Minister of Education regarding the increase in funding for teacher education programs was also distributed. During discussion, the Registrar agreed to attempt to obtain comparative data to support an analysis of the additional funded places, teacher retirements, and growth in school enrollments.

7. Committee Reports

7.1 Executive Committee/Chair's Report GC19990527-52

The Report of the Executive Committee/Chair's report was received. The Vice Chair, John Cruickshank spoke to the report and answered questions.

7.1.1 Appointment of Deputy Registrar

At 2:30 p.m. it was moved and seconded by Steering, and

CARRIED,

That Council move into an In-camera session to consider Item 13 of the Executive Committee Report, those present to include members of Council, the meeting recorders, assistant to the Speaker and appropriate staff.

At 3:05pm Council rose from the In-camera session.

It was moved and seconded by Steering, and

CARRIED,

That Council appoint Joe Atkinson as Deputy Registrar of the Ontario College of Teachers effective June 1, 1999.

Joe Atkinson briefly addressed Council and thanked members and staff for their support.

7.1.2 Negotiations with the Power Workers' Union

At 3:20 p.m. it was moved and seconded by Steering and

CARRIED,

That Council move into an In-camera session, those present to include members of Council, the meeting recorders, assistant to the Speaker and appropriate staff.

At 4:45pm Council rose from the In-camera session.

7.1.3 Regulation to Extend the Term of the Current Council GC19990527-50

The Report of the Executive Committee was received. John Cruickshank spoke briefly to the report.

It was moved and seconded by Steering "that Council approve the following regulation to extend the term of the current Council, and that the Minister of Education and Training be so informed: "The term of the current Council of the Ontario College of Teachers be extended for a six month period commencing on May 1, 2000 and terminating on October 31, 2000"."

It was moved by Harry Mulvale, seconded by Wayne Cornack, but

LOST,

That consideration of the motion from Steering be postponed to the November 1999 Council meeting.

The steering motion was put, and

CARRIED,

That Council approve the following regulation to extend the term of the current Council, and that the Minister of Education and Training be so informed:

"The term of the current Council of the Ontario College of Teachers be extended for a six month period commencing on May 1, 2000 and terminating on October 31, 2000".

The meeting recessed at 5:05 p.m.

SESSION II

Friday, May 28, 1999

Present: Liz Barkley, Sandi Bell, Jackie Breithaupt, Bill Bryce, Larry Capstick, Doug Carter, Paul Charron, Ernie Checkeris, Wayne Cornack, John Cruickshank (Vice-Chair), Patrick Daly, Margaret Dempsey, Solette Gelberg, Michel Gravelle, Jean Hanson, Marilyn Laframboise, Diane Leblovic, Kathleen McFadyen, George Merrett, Larry Mongeon, Harry Mulvale, Allen Pearson, Ron Rambarran, Cecilia Reynolds, William Rogers, John Slade, Frances Thorne, Clarice West-Hobbs, Margaret Wilson, (Registrar)

Speaker: Lise St-Eloi

Guests: Caroline Zayid (McCarthy Tétrault)

Staff: Carmen Aranas, Joe Atkinson, Margaret Aubé, Genny Humby, Richard Lewko, Charlie Morrison, Patrick O'Neill, Lynda Palazzi, Susan Pelky

Regrets: Donna Marie Kennedy, Karen Mitchell, David Somer

The Meeting resumed at 9:00 am.

8. Committee Reports (continued)

8.1 Executive Committee/Chair's Report (continued)

8.1.1 Standard Procedures of Council GC19990527-66

The Report of the Executive Committee regarding the Standard Procedures of Council was received. John Cruickshank spoke to the report. A question and answer session followed.

It was moved and seconded by Steering, and

CARRIED,

1. That Council approve the proposed changes to the Standard Procedures of Council.

2. Council approve that the Procedure for In-Camera Sessions, Appointments of Investigators and Reporting the Results of Investigations and Interim Suspensions be incorporated into the Standard Procedures of Council.

3. That Council approve that the Standard Procedures of Council be renamed, "The Standard Procedures of Council and the Executive Committee".

The notice of motion for the next Council meeting regarding consequential amendments to the Bylaws was noted.

8.1.2 Discipline Committee GC19990527-53

The Report of the Discipline Committee was received. George Merrett, Chair of the Discipline Committee spoke briefly to the report.

8.1.3 Fitness to Practise Committee GC19990527-54

The Report of the Fitness to Practise Committee was received. Marilyn Laframboise, Chair of the Fitness to Practise Committee spoke to the report.

8.1.4 Investigation Committee GC19990527-55-68

The Report of the Investigation Committee was received. Comments on the recommendations of the Investigation Committee were noted. Chair, Harry Mulvale spoke briefly to the report.

It was moved and seconded by Steering, and

CARRIED,

That the motion from the Investigation Committee be amended by the addition of the words "Ontario College of Teachers", and the words "as provided for in the Bylaws" following the word "form" in (e) and removal of "(s)" so that the motion would read:

"That Council approve that clause 28.01 of the Bylaws of the Ontario College of Teachers be amended to read as follows:

“A complaint filed pursuant to section 26 of the Ontario College of Teachers Act, 1996, shall:

(a) be in writing,

(b) contain the name of the member who is the subject of the complaint,

(c) in the case of a complaint under clause 26(1) (a) or (b) of the Act, contain the full name, address and telephone number of the person making the complaint,

(d) include a description of the conduct or actions of the member about which the complaint is being made, and

(e) contain a “Request to Initiate Investigation” form as provided for in the Bylaws and signed by the complainant.”

8.1.5 Registration Appeals Committee GC19990527-56

The Report of the Registration Appeals Committee was received. Michel Gravelle spoke briefly to the report. A question and answer session followed.

8.1.6 Standards of Practice and Education Committee GC19990527-57

The Report of the Standards of Practice and Education Committee was received. Clarice West-Hobbs, Chair, spoke briefly to the report. A question and answer session followed.

8.1.7 Accreditation Committee GC19990527-60

The Report of the Accreditation Committee was received. The Chair, Cecilia Reynolds spoke to the report. A question and answer session followed.

8.1.8 Finance Committee GC19990527-69; GC19990527-58

The Report of the Finance Committee was received. The Financial Statements as at April 30, 1999 were circulated for information. The Statement was received. Paul Charron, Chair of the Committee, spoke to the Report.

The comments of the Executive Committee about the recommendation of the Finance Committee Report were noted.

It was moved by Paul Charron, "that Council approve the budget guidelines for 2000".

It was moved by Wayne Cornack, seconded by Larry Capstick , but

LOST,

That Year 2000 Budget Guidelines be amended under Budget Balance to read "that the budget presented have an excess of revenue over expenditures of 15%”

Liz Barkley requested a recorded vote.

Recorded Vote:

For

Against

Liz Barkley

Sandi Bell
Bill Bryce Jackie Breithaupt
Larry Capstick Paul Charron
Doug Carter  Ernie Checkeris
Wayne Cornack John Cruickshank
Harry Mulvale Patrick Daly
Cecilia Reynolds      Margaret Dempsey
Clarice West-Hobbs Solette Gelberg
 

Michel Gravelle

  Jean Hanson
  Marilyn Laframboise
  Diane Leblovic
  Kathleen McFadyen
  George Merrett
  Larry Mongeon
  Allen Pearson
  Ron Rambarran
  William Rogers
  John Slade
 

Frances Thorne

For: 8

Against: 20

Absent: 3

It was moved by Paul Charron, and

CARRIED,

That Council approve the budget guidelines for 2000.

8.2 Election Committee

Doug Carter, Chair of the Election Committee informed members that the Election Committee had not met since the last Council meeting.

8.3 Nomination Committee GC19990527-74

The Nomination Committee report was received. Doug Carter, Chair of the Committee spoke to the report.

It was moved by Doug Carter, seconded by Larry Capstick, and

CARRIED,

That Council appoint Paul Charron, Solette Gelberg, John Cruickshank, Ron Rambarran and Patrick Daly to the Finance Committee for a one-year renewable term.

It was moved by Doug Carter, seconded by Larry Capstick, and

CARRIED,

That Council appoint Cecilia Reynolds, Larry Capstick, Wayne Cornack, Donna Marie Kennedy, Ron Rambarran, John Slade, David Somer, Frances Thorne and Larry Mongeon to the Accreditation Committee for a one-year renewable term.

It was moved by Doug Carter, and

CARRIED,

That Council appoint Clarice West-Hobbs, Liz Barkley, Sandi Bell, Margaret Dempsey, Jean Hanson, Diane Leblovic, Harry Mulvale, William Rogers and Ernie Checkeris to the Standards of Practice and Education Committee for a one-year renewable term.

8.4 Quality Assurance Committee GC19990527-59

The report of the Quality Assurance Committee was received. Larry Capstick, Vice-Chair of the Committee spoke to the report.

9. Correspondence GC19990527-62, GC19990527-63, GC19990527-64, GC19990527-65, GC19990527-70

The items of correspondence were received.

10. New Business

10.1 Report of Special Executive Committee Meeting

10.1.1 Language Proficiency Requirement GC19990527-71

The report of the Executive Committee on Language Proficiency was received. John Cruickshank spoke briefly to the report.

It was moved and seconded by Steering, and

CARRIED,

That Council approve the following Language Proficiency Policy for the Ontario College of Teachers:

Applicants for membership in the College are required to demonstrate proficiency in English or in French in the following manner:

1 A person who wishes to be certified to teach in the English language must provide evidence of an acceptable score on a suitable English-language proficiency test (to be named) if the applicant completed his or her post-secondary education (academic and professional education programs) in a country other than Canada, Australia, Bahamas, Barbados, Bermuda, Cayman Islands, Guyana, Republic of Ireland, Jamaica, Montserrat, New Zealand, Saint Kitts-Nevis, South Africa, Trinidad and Tobago, the United Kingdom and the United States of America, or

any other country where the applicant can provide documented evidence that the primary/secondary and post-secondary /tertiary education is conducted in English only.

2. A person who wishes to be certified to teach in the French language must provide evidence of an acceptable score on a suitable French-language proficiency test (to be named) if the applicant completed his or her post-secondary education (academic and professional education programs) in a country other than Canada, Belgium, France, Luxembourg, Monaco and Switzerland, or

any other country where the applicant can provide documented evidence that the primary/secondary and post-secondary/tertiary education is conducted in French only.

3 A person who wishes to be certified to teach technological subjects in English/French and who obtained the required qualifications in countries other than those referred to in 1. (English) or 2. (French) must provide evidence of an acceptable score on a suitable language proficiency test (to be named)."

It was moved and seconded by Steering, and

CARRIED,

That

a) Council approve the proposed amendment to Regulation 184/97 which would make proficiency in English or in French a clear requirement for becoming certified as a teacher in Ontario, effective January 1, 2000.

b) Council approve the proposed amendments to Regulation 184/97 which would remove the Letter of Eligibility from the process to become certified as a teacher in Ontario effective January 1, 2000.

That Council direct staff to complete (by August 31, 1999) the process of validating and confirming standards of language proficiency as expressed through cut-scores on the following language proficiency tests:

Computer-based TOEFL 237
Paper-based TOEFL 580 (with TWE band of 5 or 6)
Test of Spoken English 50
IELTS Overall score of 7.0 to 7.5
(no less than 6.5 in any skill)
TESTCan 5 in all skills

10.2 Appointment of Standing Committee Chairs

It was moved and seconded by Steering, and

CARRIED,

That Council appoint Clarice West-Hobbs as Chair of the Standards of Practice and Education Committee.

It was moved and seconded by Steering, and

CARRIED,

That Council appoint Cecilia Reynolds as Chair of the Accreditation Committee.

It was moved and seconded by Steering, and

CARRIED,

That Council appoint Paul Charron as Chair of the Finance Committee.

10.2 Appointment of Officers of the College

It was moved and seconded by Steering, and

CARRIED,

That Council appoint the Deputy Registrar as an Officer of the College, as per Section 4.01 of the Bylaws of the Ontario College of Teachers.

11. Notices of Motions

11.1 Capstick/Cornack re Question Period at Annual Meeting GC19990527-72

It was moved by Larry Capstick, seconded by Wayne Cornack "that the question period following presentations at the Annual Meeting on May 29, 1999 be extended to a time definite by a motion duly moved and seconded by members in good standing of the college, and carried by a simple majority vote of members present.

The Speaker ruled this motion out of order on the grounds that it conflicted with statutory provisions of the Ontario College of Teachers’ Act, 1996 which states that it is an Annual Meeting of Members, not an Annual General Meeting. Roberts Rules of Order Newly Revised, page 94 indicates that because it was not a deliberative meeting, no motions would be debated or carried, rather it was a meeting to provide information.

12. Next Meeting

It was agreed that the next meeting of Council would take place on November 18-19, 1999.

13. Adjournment

The meeting adjourned at 1:30 p.m.

Signed: John Cruickshank, Vice-Chair

Dated

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