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Minutes of Council Meetings

Council Chambers, 15th Floor,
101 Bloor Street West, Toronto

November 8, 2018

Minutes of the Council Meeting of the Ontario College of Teachers held on November 8, 2018 in the Council Chambers, 15th Floor, 101 Bloor Street West, Toronto

TABLE OF CONTENTS

1. Call to Order/Welcome.

2. Agenda and Approval of Preparation Time

3. Conflict of Interest

4. Public Presentations.

5. Minutes

5.1 Meeting, June 7, 2018

5.2 Meeting, July 4, 2018

5.3 Special Meeting, September 27, 2018

5.4 In-Camera Session, June 7, 2018

6. Business Arising

7. Registrar's Report

7.1 Report

7.2 Financial Report

8. Chair's Report

8.1 Report

9. Committee Reports

9.1 Executive Committee Report

9.2 Investigation Committee

9.3 Discipline Committee

9.4 Fitness to Practise Committee

9.5 Registration Appeals Committee

9.6 Finance Committee

9.7 Standards of Practice and Education Committee

9.8 Accreditation Committee

9.9 Accreditation Appeal Committee

9.10 Human Resources Committee

9.11 Editorial Board

9.12 Governance Committee

9.13 Quality Assurance Committee

10. Correspondence

11. New Business

11.1 Proposed Amendment to Bylaws 9.09 and 9.12 re Service of Notice or Documents

11.2 College Strategic Priorities

11.3 Proposed Amendments to Regulation 176/10, Teachers' Qualifications, re Criminal Record Check Requirements Resulting From Changes to the Police Records Check Reform Act 14

12. Notices of Motion

12.1 Change to College Bylaws – Visual Identity

13. Next Meeting(s) of Council

14. Adjournment 16

Minutes of the Council Meeting of the Ontario College of Teachers held on November 8, 2018 in the Council Chambers, 15th Floor, 101 Bloor Street West, Toronto

Present : Charles Dimitry Abraham, OCT; Diane Ballantyne, OCT; Paige Bennett, OCT; Jean-Luc Bernard, OCT; Chantal Côté, OCT; Irene Dembek, OCT; Elizabeth Edgar-Webkamigad, OCT (via teleconference); Susan E. Elliott-Johns, OCT; Rebecca Forte, OCT; Melissa Gaffen, OCT; Tim Gernstein, OCT; Erin Glen, OCT; Mary Ellen Gucciardi, OCT; John Hamilton, OCT; Godwin Ifedi; Jacqueline Karsemeyer, OCT; Colleen Landers; Shannon Marcus, OCT; Marlène Marwah; Michelle Miner Seal; Mary-Anne Mouawad, OCT; Sara Nouini, OCT; Alicia Nunn, OCT; Gerry O'Reilly, OCT; Bill Petrie, OCT; Tom Potter; Nicola Powadiuk, OCT (via teleconference); Jonathan Rose; Michael Salvatori, OCT (Registrar); Stéphane Vallée, OCT; Nicole van Woudenberg, OCT; Ravi Vethamany, OCT; Ronna Warsh; Stephen Zimmermann, OCT

Presiding

Officers: Lori Lukinuk, Ric Murray

Staff: Kim Bauer; Chantal Bélisle, OCT; Tan Crombie; Roch Gallien, OCT; Joe Jamieson, OCT (Deputy Registrar); Richard Lewko; Melissa McNabb; Charlie Morrison; Linda Zaks-Walker, OCT

1. Call to Order/Welcome

The Presiding Officer, Lori Lukinuk, called the meeting to order at 9:00 a.m. and welcomed all present.

The Chair opened the meeting by acknowledging that the land on which the Council members gather is the traditional territory of the Wendat, the Anishnaabeg, Haudenosaunee, Métis and the Mississaugas of the New Credit First Nation. She informed members that two placemats were available for members' information:

· The College's Mission, Vision, Values and Strategic Priorities

· College Council Parliamentary Procedural Tips

The Chair welcomed all Council members, staff and individuals seated in the public gallery to the meeting. She introduced and expressed a special welcome to new Council members Mary Ellen Gucciardi and Gerry O'Reilly.

It was noted that Tim Gernstein and Godwin Ifedi (on behalf of Colleen Landers) comprised the Steering Committee.

2. Agenda and Approval of Preparation Time (GC20181108-57)

It was moved by Steering, and

CARRIED,

That the Agenda for the November 8, 2018 Council meeting be approved.

Preparation time of one half-day for the November 8, 2018 meeting was confirmed. Additional preparation time of one half-day each was also confirmed for the Special Meeting of Council on September 27 and the scheduled budget briefing session on November 9.

3. Conflict of Interest

No conflicts were declared.

4. Public Presentations

There were no public presentations.

5. Minutes

5.1 Meeting, June 7, 2018 (GC20181108-58)

The Minutes of the Council meeting held on June 7, 2018 were approved by consensus.

5.2 Meeting, July 4, 2018 (GC20181108-61)

The Minutes of the Council meeting held on July 4, 2018 were approved by consensus.

5.3 Special Meeting, September 27, 2018 (GC20181108-63)

The Minutes of the Special Meeting of Council held on September 27, 2018 were approved by consensus.

5.4 In-Camera Session, June 7, 2018 (GC20181108-60C)

The minutes of the in-camera session held on June 7, 2018 were approved by consensus by those members who were present at the meeting.

6. Business Arising

There was no business arising.

7. Registrar's Report

7.1 Report (GC20181108-65)

The Registrar's Report was received. The Registrar spoke to the report and responded to questions. He highlighted the following:

· A report on the most recent focus group research has been made available on CouncilNet.

· Metrics for the enhanced teacher education program are being reviewed.

· Data on French as a Second Language teaching requirements is currently being reviewed and the College is working closely with the Office of the Fairness Commissioner to determine whether changes are required.

· A voluntary agreement has been signed as a show of support with the office of the French-language Commissioner.

7.2 Financial Report (GC20181108-66)

The Deputy Registrar highlighted financial results to September 2018 as summarized in the financial report and responded to questions. He confirmed the Finance Committee's recommendation was to main a cash reserve of $5 million.

8. Chair's Report

8.1 Report (GC20181108-67)

The Chair's Report was received. The Chair spoke to her report and responded to questions. She highlighted the following:

· A reminder to members about the availability of the mentorship program.

· An updated roster protocol has been developed and will take effect on January 1 2019.

· An invitation is extended to Council members to provide feedback on the committee role descriptions document available on CouncilNet.

· The College's continuing correspondence and discussions with the office of the Minister of Education regarding the risks posed by the increasing number of appointed member Council vacancies.

Ric Murray assumed the position of Presiding Officer.

The Chair of Council and the Registrar provided an update on the status of Bill 48, its proposed amendment to teacher qualifications and the issue of funding for counselling of victims of sexual abuse. The Chair indicated that a survey to allow Council members to provide feedback on the Bill would shortly be made available.

A detailed question and answer session followed.

Lori Lukinuk assumed the position of Presiding Officer.

9. Committee Reports

9.1 Executive Committee Report (GC20181108-68)

The report of the Executive Committee was received. The Chair, Nicole van Woudenberg, spoke to the report.

The Deputy Registrar, Joe Jamieson, provided background information regarding preparation of the professional advisory on Supporting Students' Mental Health.

It was moved by Nicole van Woudenberg, and it was

CARRIED,

That Council approve the Professional Advisory on Supporting Students' Mental Health as outlined in Document GC20181108-68, Attachment 1.

eScribe vote:

For: Charles Dimitry Abraham, Diane Ballantyne, Paige Bennett, Jean-Luc Bernard, Chantal Côté, Irene Dembek, Susan E. Elliott-Johns, Rebecca Forte, Tim Gernstein, Melissa Gaffen, Erin Glen, Mary Ellen Gucciardi, Godwin Ifedi, Jacqueline Karsemeyer, Colleen Landers, Shannon Marcus, Marlène Marwah, Mary-Anne Mouawad, Sara Nouini, Alicia Nunn, Gerry O'Reilly, Bill Petrie, Tom Potter, Nicola Powadiuk, Jonathan Rose, Stéphane Vallée, Nicole van Woudenberg, Ravi Vethamany, Ronna Warsh, Stephen Zimmermann

Against:

Result

For : 30

Against : 0

Abstain: 0

Absent: 3

The Chair of Council and the Chair of the Governance Committee, Tom Potter, spoke to a proposed referral to the Governance Committee to assist in the development of a process for the Executive Committee to assign committee membership opportunities to members appointed to Council after the initial meeting at the beginning of a Council term.

It was moved by Nicole van Woudenberg, and it was

CARRIED,

That Council direct the Governance Committee to recommend a mechanism for the identification of committee membership opportunities for Council members who are appointed to Council following the inaugural meeting in each term, to be considered by the Executive Committee.

eScribe vote:

For: Charles Dimitry Abraham, Diane Ballantyne, Paige Bennett, Jean-Luc Bernard, Chantal Côté, Irene Dembek, Susan E. Elliott-Johns, Rebecca Forte, Tim Gernstein, Melissa Gaffen, Erin Glen, Mary Ellen Gucciardi, Godwin Ifedi, Jacqueline Karsemeyer, Colleen Landers, Shannon Marcus, Marlène Marwah, Mary-Anne Mouawad, Sara Nouini, Alicia Nunn, Gerry O'Reilly, Bill Petrie, Tom Potter, Nicola Powadiuk, Jonathan Rose, Stéphane Vallée, Nicole van Woudenberg, Ravi Vethamany, Ronna Warsh

Against:

Result

For : 29

Against : 0

Abstain: 1

Absent: 3

9.2 Investigation Committee (GC20181108-69)

The report of the Investigation Committee was received. The Chair, Jacqueline Karsemeyer, spoke to the report and responded to questions.

9.3 Discipline Committee (GC20181108-70)

The report of the Discipline Committee was received. The Chair, Ravi Vethamany, spoke to the report.

9.4 Fitness to Practise Committee (GC20181108-71)

The report of the Fitness to Practise Committee was received. The Chair, Irene Dembek, spoke to the report.

9.5 Registration Appeals Committee (GC20181108-72)

The report of the Registration Appeals Committee was received. The Chair, Sara Nouini, spoke to the report.

9.6 Finance Committee (GC20181108-73)

The report of the Finance Committee was received. The Chair, Bill Petrie, spoke to the report and responded to questions.

9.7 Standards of Practice and Education Committee (GC20181108-74)

The report of the Standards of Practice and Education Committee was received. The Chair, Susan E. Elliott-Johns, spoke to the report.

9.8 Accreditation Committee (GC20181108-75)

The report of the Accreditation Committee was received. The Chair, Colleen Landers, spoke to the report.

9.9 Accreditation Appeal Committee (GC20181108-76)

The report of the Accreditation Appeal Committee was received. The Chair, Alicia Nunn, spoke to the report.

9.10 Human Resources Committee

The Vice-Chair of the Human Resources Committee, Alicia Nunn, provided a verbal report of the committee's activities since the last regular meeting of Council.

9.11 Editorial Board (GC20181108-77)

The report of the Editorial Board was received. The Chair, Godwin Ifedi, spoke to the report.

9.12 Governance Committee (GC20181108-78)

The report of the Governance Committee was received. The Chair, Tom Potter, spoke to the report and responded to questions.

9.13 Quality Assurance Committee (GC20181108-79)

The report of the Quality Assurance Committee was received. The Chair, Diane Ballantyne, spoke to the report.

10. Correspondence

The following pieces of correspondence were received for information:

  • Letter to the Honourable Doug Ford re Congratulatory Message (GC20181108- 80)
  • Letter to Minister Lisa Thompson re Congratulatory Message (GC20181108- 81)
  • Email from the Honourable Lisa Thompson re Appointment as Minister of Education (GC20181108-82)
  • Letter to Minister Lisa Thompson and Response re Amendments to Accreditation and Teachers' Qualifications Regulations (GC20181108- 83)
  • Letter to the Supreme Court in Support of Intervention Motion by the National Association of Pharmacy Regulators (GC20181108-84 )
  • Letter to Minister Lisa Thompson re Outstanding Act and Regulation Amendments Recommended by Council (GC20181108-85)
  • Letter to Minister Lisa Thompson re Teaching Profession Act Amendments (GC20181108-86)
  • Letter to Minister Lisa Thompson re Public Appointment Vacancies (GC20181108-87)
  • Letter from Deputy Minister Nancy Naylor and Response re FortheParents site (GC20181108-88)

11. New Business

11.1 Proposed Amendment to Bylaws 9.09 and 9.12 re Service of Notice or Documents (GC20181108-89)

The Registrar, Michael Salvatori, confirmed that the proposed bylaw amendment had come forward as a Notice of Motion at the June Council meeting. The Director of Investigations and Hearings, Chantal Bélisle, provided background information on the need for the amendment and noted that the Discipline and Fitness to Practise Committees had previously reviewed the accompanying briefing note.

It was moved by the Chairs of the Discipline and Fitness to Practise Committees, and it was

CARRIED,

That Council approve that section 9.09 of the College bylaws be amended by addition and substitution, as follows:

9.09 Subject to the Act, regulations and other provisions of the bylaws, any notice to be given, or document to be served, by the College to any member of the College or Council, or to the auditor of the College, or to any other person is sufficiently given or served:

(a) by delivering it personally, or

(b) by sending a copy by courier to the last address of the person known to the Registrar, or

(c) by sending a copy by regular mail or registered mail or e-mail email to the last address of such person known to the Registrar, or

(d) by faxing a copy to the last fax number of such person known to the Registrar . , or

(e) by serving it upon legal counsel for the person if legal counsel has agreed to accept service on behalf of the person.

9.12 Where a notice or document to be given or served is sent by email or fax under section 9.09, there is a rebuttable presumption that the notice or document is delivered to the person on the day the email or fax is sent, except that where the email or fax is sent between 5:00 p.m. and midnight, there is a rebuttable presumption that the notice or document is delivered to the person on the following day.

eScribe vote:

For: Charles Dimitry Abraham, Diane Ballantyne, Paige Bennett, Jean-Luc Bernard, Chantal Côté, Irene Dembek, Susan E. Elliott-Johns, Rebecca Forte, Tim Gernstein, Melissa Gaffen, Erin Glen, Mary Ellen Gucciardi, Godwin Ifedi, Jacqueline Karsemeyer, Colleen Landers, Shannon Marcus, Marlène Marwah, Mary-Anne Mouawad, Sara Nouini, Alicia Nunn, Gerry O'Reilly, Bill Petrie, Tom Potter, Nicola Powadiuk, Jonathan Rose, Stéphane Vallée, Nicole van Woudenberg, Ravi Vethamany, Ronna Warsh, Stephen Zimmermann

Against:

Result

For : 30

Against : 0

Abstain: 0

Absent: 3

Ric Murray assumed the position of Presiding Officer.

11.2 College Strategic Priorities (GC20181108-90)

The Chair of Council noted that the discussion and consideration of the strategic priorities being proposed by the Governance Committee would be conducted at a high level.

The Chair of the Governance Committee, Tom Potter, reported that the committee was bringing forward recommendations that were developed after the consultant's report from the October strategic planning session. A question and answer session followed.

It was moved by the Chair of the Governance Committee, and it was

CARRIED,

That Council approve the Vision be amended by the addition of the words "in Ontario" to read:

Trusted to regulate the teaching profession in Ontario.

eScribe vote:

For: Diane Ballantyne, Paige Bennett, Jean-Luc Bernard, Chantal Côté, Irene Dembek, Elizabeth Edgar Webkamigad, Susan E. Elliott-Johns, Rebecca Forte, Tim Gernstein, Melissa Gaffen, Erin Glen, Mary Ellen Gucciardi, Godwin Ifedi, Jacqueline Karsemeyer, Colleen Landers, Shannon Marcus, Marlène Marwah, Mary-Anne Mouawad, Sara Nouini, Alicia Nunn, Gerry O'Reilly, Bill Petrie, Tom Potter, Nicola Powadiuk, Jonathan Rose, Stéphane Vallée, Nicole van Woudenberg, Ravi Vethamany, Ronna Warsh, Stephen Zimmermann

Against:

Result

For : 31

Against : 0

Abstain: 0

Absent: 2

The Chair of the Governance Committee presented a proposed Mission Statement for the College. Following debate, it was moved by Stephen Zimmermann, seconded by Paige Bennett but LOST,

That the motion be amended by striking the word "teaching" and inserting "the teaching profession" to read:

That Council approve the following mission statement for the College:

Placing students' interests and well-being first by regulating and promoting excellence in the teaching profession.

eScribe vote:

For: Paige Bennett, Rebecca Forte, Jacqueline Karsemeyer, Shannon Marcus, Stéphane Vallée, Stephen Zimmermann

Against: Diane Ballantyne, Jean-Luc Bernard, Chantal Côté, Irene Dembek, Elizabeth Edgar Webkamigad, Susan E. Elliott-Johns, Tim Gernstein, Melissa Gaffen, Erin Glen, Mary Ellen Gucciardi, John Hamilton, Godwin Ifedi, Colleen Landers, Marlène Marwah, Mary-Anne Mouawad, Sara Nouini, Alicia Nunn, Gerry O'Reilly, Bill Petrie, Tom Potter, Nicola Powadiuk, Jonathan Rose, Nicole van Woudenberg, Ravi Vethamany, Ronna Warsh

Result

For : 6

Against : 25

Abstain: 0

Absent: 2

It was moved by the Chair of the Governance Committee, and it was

CARRIED,

That Council approve the following Mission Statement for the College:

Placing students' interests and well-being first by regulating and promoting excellence in teaching.

eScribe vote:

For: Diane Ballantyne, Paige Bennett, Jean-Luc Bernard, Chantal Côté, Irene Dembek, Elizabeth Edgar Webkamigad, Susan E. Elliott-Johns, Rebecca Forte, Tim Gernstein, Melissa Gaffen, Erin Glen, Mary Ellen Gucciardi, John Hamilton, Jacqueline Karsemeyer, Colleen Landers, Shannon Marcus, Marlène Marwah, Mary-Anne Mouawad, Sara Nouini, Alicia Nunn, Bill Petrie, Tom Potter, Nicola Powadiuk, Jonathan Rose, Stéphane Vallée, Nicole van Woudenberg, Ravi Vethamany, Ronna Warsh

Against: Stephen Zimmermann

Result

For : 28

Against : 1

Abstain: 2

Absent: 2

It was moved by the Chair of the Governance Committee, and it was

CARRIED,

That Council establish the following 2018-2023 Strategic Priorities for the College:

1. Strengthen Transparency and Accountability

  • Develop objective and subjective key performance indicators for the College that are measurable, observable and perceivable
  • Make improvements to the discipline process to better reflect public expectations
  • Use plain language internally and externally in all communications to better connect the public and College members to the work of the College

2. Manage Risk More Strategically

  • Council meetings focus more on managing risk and less on operational issues
  • Increase public awareness of the ongoing professional development activities of all College members
  • Annually conduct an environmental risk scan
  • Analyze College data and trends as a basis for creating additional guidance and member resources
  • Utilize the recommendations of the 2018 Governance Review to ensure improved governance and oversight

3. Improve Stakeholder Engagement

  • Clarify and better communicate the privilege and benefits of self-regulation
  • Enhance the effectiveness of collaboration with government, constituent organizations and other regulators

eScribe vote:

For: Charles Dimitry Abraham, Paige Bennett, Jean-Luc Bernard, Chantal Côté, Irene Dembek, Elizabeth Edgar Webkamigad, Susan E. Elliott-Johns, Tim Gernstein, Melissa Gaffen, Erin Glen, Mary Ellen Gucciardi, John Hamilton, Godwin Ifedi, Jacqueline Karsemeyer, Colleen Landers, Marlène Marwah, Mary-Anne Mouawad, Sara Nouini, Alicia Nunn, Gerry O'Reilly, Bill Petrie, Tom Potter, Nicola Powadiuk, Jonathan Rose, Stéphane Vallée, Nicole van Woudenberg, Ronna Warsh, Stephen Zimmermann

Against: Diane Ballantyne, Rebecca Forte, Ravi Vethamany

Result

For : 28

Against : 3

Abstain: 0

Absent: 2

It was moved by the Chair of the Governance Committee, and it was

CARRIED,

That Council direct the Registrar to draft a workplan to implement the 2018-2023 strategic plan for Council's consideration at the May 30, 2019 meeting of Council.

eScribe vote:

For: Charles Dimitry Abraham, Diane Ballantyne, Paige Bennett, Jean-Luc Bernard, Irene Dembek, Elizabeth Edgar Webkamigad, Susan E. Elliott-Johns, Rebecca Forte, Tim Gernstein, Melissa Gaffen, Erin Glen, Mary Ellen Gucciardi, John Hamilton, Godwin Ifedi, Jacqueline Karsemeyer, Colleen Landers, Marlène Marwah, Mary-Anne Mouawad, Sara Nouini, Alicia Nunn, Gerry O'Reilly, Bill Petrie, Tom Potter, Nicola Powadiuk, Jonathan Rose, Stéphane Vallée, Nicole van Woudenberg, Ravi Vethamany, Ronna Warsh, Stephen Zimmermann

Against:

Result

For : 30

Against : 0

Abstain: 0

Absent: 3

11.3 Proposed Amendments to Regulation 176/10, Teachers' Qualifications, re Criminal Record Check Requirements Resulting From Changes to the Police Records Check Reform Act (GC20181108-91)

The Registrar, Michael Salvatori and the Director of Membership Services, Linda Zaks-Walker, reviewed the proposed amendments and responded to questions.

It was moved by Steering, and

CARRIED

That Council:

  • approve the Vulnerable Sector Check, as set out in the Police Record Checks Reform Act, as the preferred criminal background check for applicants for certification, and
  • recommend that the Minister of Education amend the Teachers' Qualifications Regulation (Regulation 176/10) to require that applicants for certification submit the Criminal Record and Judicial Matters Check, or its equivalent, as set out in the Police Record Checks Reform Act.

eScribe vote:

For: Charles Dimitry Abraham, Diane Ballantyne, Paige Bennett, Jean-Luc Bernard, Chantal Côté, Irene Dembek, Elizabeth Edgar Webkamigad, Susan E. Elliott-Johns, Rebecca Forte, Tim Gernstein, Melissa Gaffen, Erin Glen, Mary Ellen Gucciardi, Godwin Ifedi, Jacqueline Karsemeyer, Colleen Landers, Marlène Marwah, Mary-Anne Mouawad, Sara Nouini, Alicia Nunn, Gerry O'Reilly, Bill Petrie, Tom Potter, Nicola Powadiuk, Jonathan Rose, Stéphane Vallée, Nicole van Woudenberg, Ravi Vethamany, Ronna Warsh, Stephen Zimmermann

Against:

Result

For : 30

Against : 0

Abstain: 0

Absent: 3

12. Notices of Motion

The following Notice of Motion was read into the Minutes for consideration at the December Special Meeting of Council.

12.1 Change to College Bylaws – Visual Identity (GC20181108-92)

That Council approve the substitution of s. 2.03 of the College bylaws from:

2.03 The visual identity of the College shall be depicted by the College's icon and wordmark as set out below:

Prior College Logo

to:

2.03 The visual identity of the College shall be depicted by the College's icon and wordmark as set out below:

New College Logo 2019

13. Next Meeting(s) of Council

  • December 6, 2018 (Special Meeting)

14. Adjournment

The meeting adjourned at 4:35 p.m.

Signed:

Chair, Nicole van Woudenberg, OCT

Signed:

Registrar, Michael Salvatori, OCT

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