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Minutes of Council Meetings

Minutes of the Council Meeting of the Ontario College of Teachers held on October 7-8, 2010 in the Council Chambers, 6th Floor, 121 Bloor Street East, Toronto

Table of Contents

1. Call to Order/Welcome

2. Agenda

3. Conflict of Interest

4. Minutes

5. Business Arising

6. Registrar’s Report

7. Chair’s Report

8. Committee Reports

9. Correspondence

10. New Business

11. Notices of Motion

12. Next Meeting of Council

13. Adjournment

Session 1: Thursday, October 7, 2010

Present: Danny Anckle, Alexander (Sandy) Bass, OCT, Shabnum Budhwani, Carlo Cappello, OCT, Monique Châteauvert, Rebecca Coulter, OCT, Irene Dembek, OCT, Gale Dores, OCT, Marc Dubois, OCT, Martha Dutrizac, OCT, Dean Favero, OCT, Nick Forte, OCT, Dobi-Dawn Frenette, Clyde Glasgow, Mel Greif (until 5:15 p.m.), Brent Hamelin, OCT, Garry Humphreys, Annilee Jarvis, OCT, Bill Kirkwood, Clint Lovell, OCT, Bill Matheson, Darlene Mead, OCT, Liz Papadopoulos, OCT, (Chair), Ruth Ann Penny, OCT, (Vice-Chair), Terry Price, OCT, Tanya Roberts, OCT, Susan Robertson, Robert Ryan, OCT, Pauline Smart, Mara Torcaso, OCT, Jacques Tremblay, OCT, John Tucker (from 2:30 p.m.), Henry Tyndorf, OCT (from 2:10 p.m.), Hanno Weinberger, OCT, Sharon Young Kipp, OCT, Michael Salvatori, OCT, (Registrar)

Presiding Officers: Bob Boyle, Peter Lipman

Staff: Kim Bauer, Francine Dutrisac, OCT, Myrtle Herzenberg, Joe Jamieson, OCT, (Deputy Registrar), Richard Lewko, Michelle Longlade, OCT, Charlie Morrison, Katherin Platt, Linda Zaks-Walker, OCT

1. Call to Order/Welcome

The Presiding Officer, Peter Lipman, called the meeting to order at 1:00 p.m. and welcomed all present.

The Chair noted the recent death of Council member, Anne Marie Levesque, and paid tribute to her contributions to the teaching profession and to Council. It was noted that funds raised in memory of Anne Marie Levesque would be forwarded to the ALS (or Lou Gehrig’s disease) Society.

The Chair advised that there were two vacant appointed Council positions.

The Presiding Officer noted the documents distributed at the meeting.

It was noted that Ruth Ann Penny and John Tucker (and Mel Greif in John Tucker’s absence) comprised the Steering Committee.

2. Agenda (GC20101007-101)

It was moved by Steering, and

CARRIED,

That the Agenda for the October 7-8, 2010 Council meeting be approved.

3. Conflict of Interest

No conflicts were declared.

4. Minutes

4.1 Meeting, June 3-4, 2010 (GC20101007-102)

It was moved by Steering, and

CARRIED,

That the Minutes of the Council Meeting held on June 3-4, 2010 be approved.

4.2 In Camera Meeting, June 3, 2010 (GC20101007-104C)

It was moved by Steering, and

CARRIED,

That the Minutes of the Council Meeting held in camera on June 3, 2010 be approved.

5. Business Arising

There were no business arising items.

6. Registrar’s Report

6.1 Report (GC20101007-106)

The Registrar’s Report was received. The Registrar spoke to the strategic operational priorities established for 2010.

He provided an overview of organizational statistics and information on the undertakings from the June 2010 meeting of Council.

He advised members that the Ontario Teachers’ Pension Plan Board (OTPPB) has exempted school trustees and College Council members from the definition of re-employment. He noted that Council members, who are also members of the OTPPB, will be able to perform their Council and committee duties without the 20-day service cap in the 2010-2011 school year.

The Registrar informed members that staff were working on the development of a third professional advisory on member use of social media. He noted that the advisory is intended to provide a context for the responsible, professional use of electronic and social media by members of the College.

The intent is for the draft advisory on social media to be reviewed by the Standards of Practice and Education and Quality Assurance committees prior to Executive Committee and Council consideration in November and December, respectively.

The Registrar informed Council members that the College had developed a draft relocation schedule for the organization. He advised that relocation to 101 Bloor West was expected to begin by mid-November on a floor-by-floor basis. The relocation was expected to be completed by year end.

The Registrar undertook to provide members with the cost of the Ebsco research databases.

6.2 Financial Report — July 31, 2010 (GC20101007-107)

The Ontario College of Teachers Financial Report as at July 31, 2010 was received. The Deputy Registrar, Joe Jamieson, spoke to the report.

7. Chair’s Report

7.1 Report (GC20101007-108, revised)

The Chair’s Report was received. The Chair, Liz Papadopoulos, spoke to the activities she had participated in during May to August.

8. Committee Reports

8.1 Executive Committee (GC20101007-109)

The report of the Executive Committee was received. The Chair, Liz Papadopoulos, spoke to the report. She noted that she and the Registrar had committed to write a letter to the Minister of Education to explain Council’s urgent need for the timely appointment of French-speaking members.

8.2 Investigation Committee (GC20101007-110, -111)

The report of the Investigation Committee was received. The Chair, Nick Forte, spoke to the report.

It was moved by Nick Forte, Chair of the Investigation Committee, and

CARRIED,

That Council request an amendment to the introductory paragraph of s. 48(1) of the Ontario College of Teachers Act as well as to s. 48(1)(a) that is similar to that contained in s. 36(1)(b) of the Regulated Health Professions Act, with the following recommended language:

48. (1) Every person employed, retained or appointed for the purposes of administration of this Act and every member of a Council or committee of a College shall keep confidential all information that comes to his or her knowledge in the course of his or her duties and shall not communicate any information to any other person except,

(a) in connection with the administration of this Act including, without limiting the generality of this, in connection with anything relating to the registration of members, complaints about members, allegations of members’ incapacity, incompetence or acts of professional misconduct or the governing of the profession;

8.3 Discipline Committee (GC20101007-112, -113)

The reports of the Discipline Committee were received. The Chair, Jacques Tremblay, spoke to the reports. He noted that since June it had not been possible to form a French-speaking panel because of the shortage of appointed French-speaking members on Council.

8.4 Fitness to Practise Committee (GC20101007-114, -115, -116)

The reports of the Fitness to Practise Committee were received. The Chair, Hanno Weinberger, spoke to the reports.

It was moved by Hanno Weinberger, Chair of the Fitness to Practise Committee, “That Council approve that the Quality Assurance Committee begin a review of the role of the Registrar as prosecutor as separate from the function of adjudication of the two hearing committees.”

It was moved by Liz Papadopoulos, Chair of the Executive Committee, and

CARRIED,

That the motion be amended by the deletion of the words “of the two hearing committees” to read:

That Council approve that the Quality Assurance Committee begin a review of the role of the Registrar as prosecutor as separate from the function of adjudication.

A vote was taken on the main motion, as amended, and it was

CARRIED,

That Council approve that the Quality Assurance Committee begin a review of the role of the Registrar as prosecutor as separate from the function of adjudication.

8.5 Registration Appeals Committee (GC20101007-117, -118)

The reports of the Registration Appeals Committee were received. The Chair, Dean Favero, spoke to the reports.

8.6 Finance Committee (GC20101007-119, -120)

The reports of the Finance Committee were received. The Chair, John Tucker, spoke to the reports.

The Chair of Finance advised members that budget briefing sessions had been scheduled in advance of the December 9-10, 2010 Council meeting and invited members to attend a briefing session on either November 9th or November 10th.

8.7 Standards of Practice and Education Committee(GC20101007-121)

The report of the Standards of Practice and Education Committee was received. The Chair, Sharon Young Kipp, spoke to the report and responded to questions relating to the development of Additional Qualifications.

8.8 Accreditation Committee (GC20101007-122, -123)

The reports of the Accreditation Committee were received. The Chair, Ruth Ann Penny, spoke to the reports. The need for an appointed French-speaking member on this committee was noted.

8.9 Accreditation Appeal Committee

There was no report. John Tucker, Chair of the Accreditation Appeal Committee, advised members that the committee would meet before the year-end.

Bob Boyle assumed the role of Presiding Officer.

8.10 Human Resources Committee (GC20101007-124)

The report of the Human Resources Committee was received. The Chair, Mel Greif, spoke to the report.

8.11 Editorial Board (GC20101007-125)

The report of the Editorial Board was received. The Chair, Annilee Jarvis, spoke to the report and answered questions. The Chair welcomed Bill Matheson to the committee. The need for a francophone member on this committee was noted.

8.12 Election Committee (GC20101007-126, -127)

The report of the Election Committee was received. The Chair, Mel Greif, spoke to the report.

It was moved by Mel Greif, Chair of the Election Committee, and

CARRIED,

That Council approve that the 2012 Council Election be held on April 10, 2012.

The Election Committee Chair noted that an invitation to provide feedback regarding consideration of additional designated positions on the Council had been sent to stakeholders. Stakeholders had been asked to respond to one of the four options related to possible changes to the composition of Council. He noted that some stakeholders had requested an extension for the submission of their reports.

8.13 Nomination Committee (GC20101007-128)

The report of the Nomination Committee was received. The Chair, Danny Anckle, spoke to the report.

A discussion ensued on francophone membership on committees. It was noted that the absence of two appointed francophone members on Council was causing difficulties establishing panels for the Discipline Committee. In addition, the Editorial Board did not have the perspective of a francophone representative.

8.14 Quality Assurance (GC20101007-129, -130)

The report of the Quality Assurance Committee was received. The Chair, Clyde Glasgow, spoke to the report.

9. Correspondence (GC20101007-131 to -139)

The following items of correspondence were received for information:

  • Letter to the Minister of Education re the Ontario College of Teachers Interactive 2009 Annual Report (GC20101007-131)
  • Letter to the Stephen Lewis Foundation in Memory of Former Council Member Lynne Mastin (GC20101007-132)
  • Letter to the Heart and Stroke Foundation in Memory of Former Council Member Brian Doubleday (GC20101007-133)
  • Letter to the Minister of Education re Amendments to the Ontario College of Teachers Act re Investigation and Hearings Activities & Minister’s Response (GC20101007-134)
  • Letter to the Minister of Education re Meeting with Ontario College of Teachers’ Representatives on June 23, 2010 (GC20101007-135)
  • Letter of Invitation to the Minister of Education to Address Council and Minister’s Response (GC20101007-136)
  • Letter from the Minister of Education re Teachers’ Qualification Regulation (O. Reg. 176/10) (GC20101007-137)
  • Letter to the Minister of Education re Ontario Teachers’ Pension Plan Board (OTPPB) Re-employment Definition (GC20101007-138)
  • E-mail from the Ontario Teachers’ Pension Plan Board (OTPPB) re Re-employment Definition (GC20101007-139)

10. New Business

10.1 Bylaw Amendment — SOQP/PLAR Fee (GC20101007-140, -141)

The Registrar spoke to this item and noted that the Notice of Motion read into the June 3-4, 2010 meeting had been amended to more accurately describe the fee structure currently in place.

It was moved by Steering, and

CARRIED,

That Council approve that section 23 of the bylaws of the Ontario College of Teachers be amended by the addition of section 23.15, to read as follows:

23.15 The non-refundable application fee for the Supervisory Officer’s Qualification Program/Prior Learning Assessment and Recognition (SOQP/PLAR) shall be $220. The per module/leadership practicum assessment fee shall be $640. The $640 for each module/practicum assessment requested shall be refunded if, after an initial evaluation of the academic and experience requirements, it is determined that the applicant is not eligible for the prior learning assessment and recognition process.

10.2 College’s Privacy Policy — Proposed Amendments (GC20101007-144, -145)

The Registrar spoke to this item and explained that the amendments were required to accurately reflect the College business practice with respect to recording telephone calls and that this practise conformed to privacy requirements.

It was moved by Steering, and

CARRIED,

That Council approve the amendments to the Ontario College of Teachers Privacy Policy with respect to recording telephone calls as follows:

That Council approve the amendments to the Ontario College of Teachers Privacy Policy with respect to recording telephone calls as follows:

  1. The definition of “Personal Information” includes the words “however recorded, whether in printed form, on film, by electronic means or otherwise”.
  2. Principle 2 — Identifying Purposes —includes the following purpose: “To maintain and update the College’s Register as required under Legislation, as well as information pertaining to members that is required for the purposes of administering the Legislation”.
  3. Principle 2 — Identifying Purposes includes: “If personal information is collected by telephone, the call will be monitored and recorded for the following reasons:
  • to ensure that the College is meeting its statutory responsibilities
  • to update and maintain applicants’ and members’ contact information
  • to maintain accurate and fair record of matters regarding additional review or investigation
  • to assist with employee training
  • to ensure quality control.”

10.3 Professional Development Policy for Council Members — Proposed Amendments (GC20101007-146, -147)

The Chair of Council spoke to this item. She explained the revisions to the policy and noted that the information contained in the policy had been organized under four separate headings: background, criteria, expenses covered by the policy and process and also reflected the reimbursement amount per Council member for each three-year term of Council.

It was moved by Liz Papadopoulos, Chair of the Executive Committee, “That Council approve the revised Professional Development Policy for Council Members as outlined in document GC20101007-146, Attachment 1.”

It was moved by Terry Price, seconded by Dean Favero, “That Council approve that section 4.2 of the Professional Development Policy for Council Members — Revised September 22, 2010 be amended as follows:

4.2 The Registrar will request approval for release time for the elected member to attend the professional development opportunity. 1

1 Pursuant to Part X, 46. (1) & 46. (2) of the Ontario College of Teachers Act.

It was agreed that the deletion of the words “approval for” was a friendly amendment.

A vote was taken on the amendment motion, as amended, and it was

CARRIED,

That Council approve that section 4.2 of the Professional Development Policy for Council Members — Revised September 22, 2010 be amended as follows:

4.2 The Registrar will request release time for the elected member to attend the professional development opportunity. 1

1 Pursuant to Part X, 46. (1) & 46. (2) of the Ontario College of Teachers Act.

A vote was taken on the main motion, as amended, and it was

CARRIED,

That Council approve the revised Professional Development Policy for Council Members as outlined in document GC20101007-146, Attachment 1, as amended.

10.4 Protocol re Council Member Attendance at Focus Groups Related to Council Initiatives — Proposed Amendments (GC20101007-148, -149)

The Chair of Council spoke to this item and informed members that at its September 21-22, 2010 meeting, the Executive Committee considered the Protocol re Council Member Attendance at Focus Groups Related to Council Initiatives to include the College-conducted consultations.

It was agreed to defer this item to the following morning as the information contained in document GC20101007-148, Attachment 1 was incomplete.

The meeting recessed at 5:20 p.m.

Session II: Friday, October 8, 2010

Present: Danny Anckle (from 9:10 a.m.), Alexander (Sandy) Bass, OCT, Shabnum Budhwani, Carlo Cappello, OCT, Monique Châteauvert, Rebecca Coulter, OCT, Irene Dembek, OCT, Gale Dores, OCT, Marc Dubois, OCT, Martha Dutrizac, OCT, Dean Favero, OCT,

Nick Forte, OCT, Dobi-Dawn Frenette, Clyde Glasgow, Mel Greif, Brent Hamelin, OCT, Garry Humphreys, Annilee Jarvis, OCT, Bill Kirkwood, Clint Lovell, OCT, Bill Matheson, Darlene Mead, OCT, Liz Papadopoulos, OCT, (Chair), Ruth Ann Penny, OCT, (Vice-Chair), Terry Price, OCT, Tanya Roberts, OCT, Susan Robertson, Robert Ryan, OCT, Pauline Smart, Mara Torcaso, OCT, Jacques Tremblay, OCT, John Tucker, Henry Tyndorf, OCT, Hanno Weinberger, OCT, Sharon Young Kipp, OCT, Michael Salvatori, OCT, (Registrar)

Presiding Officers: Bob Boyle, Peter Lipman

Guests: Gail Lilley, Chair of the Public Interest Committee

(from 9:05 a.m. to 9:07 a.m.)

Staff: Kim Bauer, Francine Dutrisac, OCT, Myrtle Herzenberg, Joe Jamieson, OCT, (Deputy Registrar), Richard Lewko, Michelle Longlade, OCT, Charlie Morrison, Katherin Platt, Linda Zaks-Walker, OCT

The meeting resumed at 9:00 a.m.

Peter Lipman assumed the role of Presiding Officer.

The Chair welcomed Gail Lilley, Chair of the Public Interest Committee, to the meeting

10.5 Report of the Public Interest Committee(GC20101007-142, -143)

(Timed Item: October 8, 2010, 9:05 a.m.)

The Report of the Public Interest Committee was received. The Chair of the Public Interest Committee, Gail Lilley, spoke to the report.

The Chair of Council thanked Gail Lilley for her presentation.

10.6 Protocol re Council Member Attendance at Focus Groups Related to Council Initiatives — Proposed Amendments (GC20101007-148, -149) (Continued)

Document GC20101007-148, Attachment 1 was distributed to Council members.

It was moved by Liz Papadopoulos, Chair of the Executive Committee, and

CARRIED,

That Council recommend that Council members have the opportunity to attend a focus group or consultation in line with the protocol for “Council Members Attendance at Focus Groups” within their three-year term.

11. Notices of Motion

There were no Notices of Motion.

12. Next Meeting of Council

  • December 9-10, 2010

In conclusion, the Chair noted that the Minister of Education would address Council at its December meeting.

13. Adjournment

The meeting adjourned at 9:10 a.m.

Signed: Chair, Liz Papadopoulos, OCT

Signed: Registrar, Michael Salvatori, OCT

Dated:

Dated:

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