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Minutes of Council Meetings

MINUTES

Council Meeting

Council Chambers, 15th Floor,

101 Bloor Street West, Toronto

September 27, 2017

Minutes of the Council Meeting of the Ontario College of Teachers held on September  27, 2017 the Council Chambers, 15 th Floor, 101 Bloor Street West, Toronto

Table of Contents

1. Call to Order/Welcome

2. Agenda

3. Conflict of Interest

4. Public Presentations

5. Minutes

5.1 Meeting, June 6-7, 2017

6. Business Arising

7. Registrar’s Report

8. Chair’s Report

8.1 Report

8.2 Registrar’s Performance Appraisal (In Camera)

9. Committee Reports

9.1 Executive Committee

9.2 Investigation Committee

9.3 Discipline Committee

9.4 Fitness to Practise Committee

9.5 Registration Appeals Committee

9.7 Standards of Practice and Education Committee

9.8 Accreditation Committee

9.9 Accreditation Appeal Committee

9.10 Human Resources Committee

9.11 Editorial Board

9.12 Governance Committee

9.13 Quality Assurance Committee

10. Correspondence

11. New Business

11.1 Amendments to the Teachers’ Qualifications Regulation re: inclusion of technological qualifications for initial certification on certificates of qualification and registration

11.2 Amendments to Regulation 437/97 – Change name of Child and Family Services Act to Child, Youth and family Services Act

13. Next Meeting(s) of Council

14. Adjournment

Session 1: Thursday September 27, 2017

Present : Pier-Olivier Arsenault, OCT; Brian Beal, OCT; Jean-Luc Bernard, OCT; Marie-Louise Chartrand; Ann Ciaschini, OCT; Angela De Palma, OCT, (Chair); Elizabeth Edgar-Webkamigad; Susan E. Elliott-Johns, OCT; Robert Gagné; Tim Gernstein, OCT; Marie-Thérèse Hokayem; Godwin Ifedi; Jane Ishibashi; Joe Jamieson, OCT (Deputy Registrar);  Jacqueline Karsemeyer, OCT; Matthew Kavanagh, OCT; James Knopp; Colleen Landers; Shanlee Linton, OCT; Myreille Loubert, OCT, (Vice-Chair); Shannon Marcus, OCT; Richard Michaud, OCT; Sara Nouini, OCT; Claudia Patenaude-Daniels, OCT; Tom Potter; Robert Ryan, OCT; Anthony Samchek, OCT; Vicki Shannon, OCT; Stéphane Vallée, OCT; Nicole van Woudenberg, OCT; Ravi Vethamany, OCT; Wes Vickers, OCT; Ronna Warsh; Marie-Claude Yaacov;

Regrets: Bill Petrie, Brigitte Bidal Piquette, OCT; Michael Salvatori, OCT, (Registrar); Jennifer Stewart, OCT;

Guests:

Presiding Officer: Dave Bennett, Lori Lukinuk

Staff: Kim Bauer; Chantal Bélisle, OCT; Tan Crombie; Roch Gallien, OCT; 
Richard Lewko; Charlie Morrison; Naomi Shopland; Fred Towers; Linda Zaks-Walker, OCT

1. Call to Order/Welcome

The Presiding Officer, Dave Bennett, called the meeting to order at 9:00 a.m. and welcomed all present.

He informed members that two placemats were available for members’ information:

  • The College’s Mission, Vision, Values and Strategic Priorities
  • College Council Parliamentary Procedural Tips

The Chair welcomed all Council members, staff and individuals in the public gallery to the meeting. On behalf of Council, she congratulated Jennifer Stewart and Shannon Marcus on their recent nuptials. She noted that Marie-Louise Chartrand and Robert Gagné are coming to the end of their terms, and thanked them for their service and commitment as Council members.

The Vice-Chair shared highlights of both Marie-Louise Chartrand and Robert Gagné’s careers and time on Council. She thanked both of them for their dedication to Council.

The Chair also noted that Michael Salvatori, Registrar and CEO, would not be in attendance. Joe Jamieson, Deputy Registrar would be providing the Registrar’s report and answering questions on his behalf. She also introduced Naomi Shopland and welcomed her to the role of Council and Committees Officer. 

Council member Anthony Samchek spoke about Orange Shirt Day on September 30, 2017 and presented a box of orange ribbons, to be distributed to Council members, members of staff, and members of the gallery, and to be worn in recognition of the ongoing commitment to reconciliation. He advised that orange shirts are worn to recognize the harm that was done to students in residential schools.

It was noted that Myreille Loubert and Robert Gagné comprised the Steering Committee.

2. Agenda and Approval of Preparation Time (GC20170927-57)

It was moved by Steering, and

CARRIED,

That the Agenda for the September 27-28, 2017 Council meeting be approved. 

It was agreed that Council members would be entitled to a half day of preparation time.

3. Conflict of Interest

No conflicts were declared.

4. Public Presentations 

4.1 Teaching in Catholic Schools Program
(Timed Item: Wednesday, September 27, 2017, 9:10 a.m.)

    • Michael Pautler
    • Michael O’Keefe

Michael Pautler and Michael O’Keefe made a presentation on the Teaching in Catholic Schools Program.

A question and answer session followed the presentation.

The Presiding Officer thanked Michael Pautler and Michael O’Keefe for their presentation.

5. Minutes

5.1 Meeting, June 6-7, 2017 (GC20170927-58)

The Minutes of the Council Meeting held on June 6-7, 2017 were approved by unanimous consent.

6. Business Arising

There were no business arising items.

7. Registrar’s Report (GC20170927-60)

The Registrar’s Report was received. The Deputy Registrar spoke to the report and responded to questions.

He highlighted the following:

  • Initial regulatory development is continuing with a cross-College work group focused on several provisions under the Protecting Students Act.
  • A status update on the removal of discipline decisions from the College website.
  • In response to the Ontario Ministry of Government and Consumer Services launching a policy recognizing “X” as a non-binary gender identification for individuals who do not identify as either male or female, the College is considering providing a third, non-binary option for gender identification on the College’s online application form and the Members’ Area.
  • Update on various College-wide initiatives to support the four Strategic Priorities.
  • A status update on the professional advisory on bullying.

The Deputy Registrar also shared that Michael Salvatori is the new president elect for Council on Licensure Enforcement and Regulation (CLEAR).

7.1 Financial Report as July 31, 2017 (GC20170927-61)

The Ontario College of Teachers’ Financial Report as at July 31, 2017 was received. The Controller, Fred Towers, spoke to the report and answered questions.

8. Chair’s Report

8.1 Report (GC20170927-62)

The Chair’s Report was received. The Chair, Angela De Palma, spoke to her report and responded to questions.

She highlighted:

  • The College’s summer Focus Group sessions.
  • An outline of various outreach activities across the province.
  • Her attendance at various committee meetings.
  • Recent communication to the Minister of Education drawing attention to the outstanding appointed member position on Council arising from the conclusion of member terms.
  • The development of a succession plan, which will be shared with the next Chair of Council including input from the Vice-Chair and the Registrar.

8.2 Registrar’s Performance Appraisal (In Camera) (GC20170927-63C)

(Timed Item: Wednesday, September 27, 2017 at 11:20 a.m.)

It was moved by Steering, and

CARRIED,

That Council move into an in camera session with Council members only and Kim Bauer.

Council moved into an in camera session at 11.20 a.m. and moved out of the in camera session at 12:10 p.m.

Committee Reports

9.1 Executive Committee (GC20170927-64)

The report of the Executive Committee was received.  The Chair, Angela De Palma, spoke to the report and responded to questions.

She noted:

  • The committee received a proposed update to the professional advisory on the use of electronic communication and social media.
  • The committee also received the planned rollout for the professional advisory on bullying.

Moved by Steering, and

CARRIED,

That Council approve the amendments to the Professional Advisory on the Use of Electronic Communication and Social Media as outlined in document #GC20170927-64

eScribe vote:

For: Pier-Olivier Arsenault, OCT; Brian Beal, OCT; Jean-Luc Bernard, OCT; Marie-Louise Chartrand; Ann Ciaschini, OCT; Angela De Palma, OCT, (Chair); Elizabeth Edgar-Webkamigad, OCT; Susan E. Elliott-Johns, OCT; Robert Gagné; Tim Gernstein, OCT; Marie-Thérèse Hokayem; Godwin Ifedi; Jacqueline Karsemeyer, OCT; Matthew Kavanagh, OCT; James Knopp; Colleen Landers; Shanlee Linton, OCT; Myreille Loubert, OCT, (Vice-Chair); Shannon Marcus, OCT; Richard Michaud, OCT; Sara Nouini, OCT; Claudia Patenaude-Daniels, OCT; Tom Potter; Robert Ryan, OCT; Anthony Samchek, OCT; Vicki Shannon, OCT; Stéphane Vallée, OCT; Nicole van Woudenberg, OCT; Ravi Vethamany, OCT; Wes Vickers, OCT; Ronna Warsh; Marie-Claude Yaacov

Result

For : 32

Against : 0

Abstain:0

Absent:4

9.2 Investigation Committee (GC20170927-65)

The report of the Investigation Committee was received.  The Chair, Robert Ryan, spoke to the report.

9.3 Discipline Committee (GC20170927-66)

The report of the Discipline Committee was received.  The Chair, Robert Gagné, spoke to the report.

9.4 Fitness to Practise Committee (GC20170927-67)

The report of the Fitness to Practise Committee was received. The Chair,
Shanlee Linton, spoke to the report. 

9.5 Registration Appeals Committee (GC20170927-68)

The report of the Registration Appeals Committee was received. The Chair,
Brian Beal, spoke to the report.

9.6 Finance Committee (GC20170927-69)

The report of the Finance Committee was received. The Chair, Marie-Louise Chartrand, spoke to the report.

9.7 Standards of Practice and Education Committee (GC20170927-84)

The report of the Standards of Practice and Education Committee was received. The Chair, Ravi Vethamany, spoke to the report.  

Moved by Steering, and

CARRIED,

That the Committee recommends to Council that the Anishinaaabe representations of the Ethical Standards and Standards of Practice be permanently and publicly displayed at the College

eScribe vote:

For: Pier-Olivier Arsenault, OCT; Brian Beal, OCT; Jean-Luc Bernard, OCT; Marie-Louise Chartrand; Ann Ciaschini, OCT; Angela De Palma, OCT, (Chair); Elizabeth Edgar-Webkamigad, OCT; Susan E. Elliott-Johns, OCT; Robert Gagné; Tim Gernstein, OCT; Marie-Thérèse Hokayem; Godwin Ifedi; Jane Ishibashi; Jacqueline Karsemeyer, OCT; Matthew Kavanagh, OCT; James Knopp; Colleen Landers; Shanlee Linton, OCT; Myreille Loubert, OCT, (Vice-Chair); Shannon Marcus, OCT; Sara Nouini, OCT; Claudia Patenaude-Daniels, OCT; Tom Potter; Robert Ryan, OCT; Anthony Samchek, OCT; Stéphane Vallée, OCT; Nicole van Woudenberg, OCT; Ravi Vethamany, OCT; Wes Vickers, OCT; Ronna Warsh; Marie-Claude Yaacov

Result

For: 31

Against: 0

Abstain: 0

Absent: 5

9.8 Accreditation Committee (GC20170927-70)

The report of the Accreditation Committee was received. The Chair, Nicole van Woudenberg, spoke to the report.

9.9 Accreditation Appeal Committee (GC20170927-71)

The report of the Accreditation Appeal Committee was received. The Chair,
Robert Gagné, spoke to the report.

9.10 Human Resources Committee (GC20170927-72)

The report of the Human Resources Committee was received. The Chair, Wes Vickers, spoke to the report

9.11 Editorial Board (GC20170927-73)

The report of the Editorial Board was received. The Chair, Myreille Loubert, spoke to the report and responded to questions. 

9.12 Governance Committee

There was no report of the Governance Committee.

9.13 Quality Assurance Committee (GC20170927-74)

The report of the Quality Assurance Committee was received. The Chair, Robert Ryan, spoke to the report.  

10. Correspondence (GC20170927-75, 76)

The following items of correspondence were received for information:

10.1 Letter to the Minister of Education re: Proposed Amendments to the Teachers’ Qualifications Regulation, O. Reg. 176/10, re; Certification for Labour Mobility Applicants (GC20170927-75)

10.2 Ontario Federation of Home and School Association (OFHSA) response to our Online 2016 College Annual Report (GC20170927-76)

11. New Business

11.1 Amendments to the Teachers’ Qualifications Regulation re: inclusion of technological qualifications for initial certification on certificates of qualification and registration (GC20170927-77)

The Briefing Note on amendments to the Teachers’ Qualifications Regulation was received and Linda Zaks Walker, Director of Membership Services spoke to the topic and answered questions.

It was moved by Steering, and

CARRIED,

That Council recommend to the Minister of Education that the College’s Teachers’ Qualifications Regulation be amended by addition in Section 1 and section 19 (1) in order to reflect initial technological qualifications on a certificate of qualification and registration as follows:

  • 1(1) “acceptable diploma or advanced diploma” means the diploma that is granted by a post-secondary educational institution authorized to grant the diploma under theOntario Colleges of Applied Arts and Technology Act, 2002 or a predecessor Act, or under the Private Career Colleges Act, 2005 or predecessor Act, or by another institution acceptable to the College
  • 19 (1) Every general or transitional certificate of qualification and registration shall be issued in the form prescribed by the by-laws, and shall indicate,

(…)

(e) all acceptable certificates, diplomas or advanced diplomas granted to the applicant at the time of certification related to their technological education qualifications;

(f) all acceptable work experience and competence demonstrated by the applicant at the time of certification related to their technological education qualifications;

eScribe vote:

For: Brian Beal, OCT; Jean-Luc Bernard, OCT; Marie-Louise Chartrand; Ann Ciaschini, OCT; Angela De Palma, OCT, (Chair); Elizabeth Edgar-Webkamigad, OCT; Susan E. Elliott-Johns, OCT; Robert Gagné; Tim Gernstein, OCT; Marie-Thérèse Hokayem; Godwin Ifedi; Jane Ishibashi; Jacqueline Karsemeyer, OCT; Matthew Kavanagh, OCT; James Knopp; Colleen Landers; Shanlee Linton, OCT; Myreille Loubert, OCT, (Vice-Chair); Shannon Marcus, OCT; Richard Michaud, OCT; Sara Nouini, OCT; Claudia Patenaude-Daniels, OCT; Tom Potter; Robert Ryan, OCT; Anthony Samchek, OCT; Stéphane Vallée, OCT; Nicole van Woudenberg, OCT; Ravi Vethamany, OCT; Wes Vickers, OCT; Ronna Warsh; Marie-Claude Yaacov

Result

For: 31

Against: 0

Abstain: 1

Absent: 4


With the passage of the regulatory intent, a notice of motion for bylaw change was read into the minutes.

11.2 Amendments to Regulation 437/97 – Change name of Child and Family Services Act to Child, Youth and family Services Act (GC20170927-78)

The Briefing Note on the amendments to Regulation 437/97 was received and Joe Jamieson, Deputy Registrar spoke to the topic and answered questions.

It was moved by Steering, and

CARRIED,

Regulation 437/97 – Professional Misconduct

That Council recommend to the Minister of Education that clause 27 of section 1 of the Regulation 437/97 – Professional Misconduct be amended to substitute the reference to the Child and Family Services Act with the Child, Youth and Family Services Act, 2017, with the amendment to become effective on the day the Child, Youth and Family Services Act, 2017 comes into force.

Ontario College of Teachers Act

That Council recommend to the Minister of Education that the following amendments be made to the Ontario College of Teachers Act: (1) subsection 29.1(1) be amended to substitute the reference to section 72 the Child and Family Services Act with a reference to section 125 of the Child, Youth and Family Services Act, 2017  and (2) that clause 24.1 at subsection 40(1) be amended to substitute the reference to the Child and Family Services Act with the Child, Youth and Family Services Act, 2017, with the amendments in (1) and (2) to become effective on the day the Child, Youth and Family Services Act, 2017 comes into force.

eScribe vote:

For: Pier-Olivier Arsenault, OCT; Brian Beal, OCT; Jean-Luc Bernard, OCT; Marie-Louise Chartrand; Ann Ciaschini, OCT; Angela De Palma, OCT, (Chair); Elizabeth Edgar-Webkamigad, OCT; Susan E. Elliott-Johns, OCT; Robert Gagné; Tim Gernstein, OCT; Marie Thérèse Hokayem; Godwin Ifedi; Jane Ishibashi; Jacqueline Karsemeyer, OCT; Matthew Kavanagh, OCT; James Knopp; Colleen Landers; Shanlee Linton, OCT; Myreille Loubert, OCT, (Vice-Chair); Shannon Marcus, OCT; Richard Michaud, OCT; Sara Nouini, OCT; Claudia Patenaude-Daniels, OCT; Tom Potter; Robert Ryan, OCT; Vicki Shannon, OCT; Stéphane Vallée, OCT; Nicole van Woudenberg, OCT; Ravi Vethamany, OCT; Wes Vickers, OCT; Ronna Warsh; Marie-Claude Yaacov

Result

For: 32

Against: 0

Abstain: 1

Absent: 3


11.3 Council Member Laptop Policy (GC20170927-79)

Council members discussed the current Council Member Laptop Policy as it was considered by the Executive Committee meeting at their last meeting. It was noted that a two-thirds vote was required to pass a motion to amend the current policy.

It was moved by Tom Potter and seconded by Rob Ryan, and

CARRIED,

That Council consider the motion to amend the laptop policy.           

eScribe vote:

For: Pier-Olivier Arsenault, OCT; Brian Beal, OCT; Marie-Louise Chartrand; Ann Ciaschini, OCT; Angela De Palma, OCT, (Chair); Susan E. Elliott-Johns, OCT; Robert Gagné; Godwin Ifedi; Jane Ishibashi; Matthew Kavanagh, OCT; James Knopp; Colleen Landers; Shanlee Linton, OCT; Myreille Loubert, OCT, (Vice-Chair); Shannon Marcus, OCT; Richard Michaud, OCT; Sara Nouini, OCT; Claudia Patenaude-Daniels, OCT; Tom Potter; Robert Ryan, OCT; Stéphane Vallée, OCT; Ravi Vethamany, OCT; Wes Vickers, OCT; Marie-Claude Yaacov

Against: Jean-Luc Bernard, OCT; Tim Gerstein, OCT; Marie-Thérèse Hokayem; Anthony Samchek, OCT; Ronna Warsh; Nicole van Woudenberg, OCT

Result

For: 24

Against: 6

Abstain: 1

Absent: 5

The Presiding Officer noted that the following motion had been put to the floor:

That Council amend the Laptop Policy by replacing section 7 with the following:

If the same laptop has been assigned to an elected member for a full three-year term of Council, or in the case of an appointed member, equivalent to three consecutive years of service, the laptop will be provided to the member for a nominal value of $100. Laptops that have been deployed for periods of less than three years (due to the member's length of service, replacement due to theft, damage or functionality) will be valued by College IT staff at the time and will reflect current market value. Should the Council member opt to purchase the laptop, the College's software will be uninstalled as our licenses do not permit their resale.

A lengthy debate ensued on the main motion as amended.

It was moved by Ravi Vethamany, seconded by Ronna Warsh, but it was

LOST,

that the following be stricken from the motion: "an elected member for a full three-year term of Council, or in the case of"

eScribe vote:

For: Ravi Vethamany  

Against: Pier-Olivier Arsenault, OCT; Jean-Luc Bernard, OCT; Marie-Louise Chartrand; Ann Ciaschini, OCT; Angela De Palma, OCT, (Chair); Susan E. Elliott-Johns, OCT; Tim Gernstein, OCT; Marie-Thérèse Hokayem; Godwin Ifedi; Jane Ishibashi; Jacqueline Karsemeyer, OCT; Matthew Kavanagh, OCT; James Knopp; Colleen Landers; Shanlee Linton, OCT; Myreille Loubert, OCT, (Vice-Chair); Shannon Marcus, OCT; Richard Michaud, OCT; Sara Nouini, OCT; Claudia Patenaude-Daniels, OCT; Tom Potter; Robert Ryan, OCT; Anthony Samchek, OCT; Stéphane Vallée, OCT; Nicole van Woudenberg, OCT; Wes Vickers, OCT; Ronna Warsh; Marie-Claude Yaacov

Result

For: 1

Against: 28

Abstain: 1

Absent: 6

It was moved by Nicole van Woudenberg, seconded by Susan Elliott-John, and CARRIED,

That the question be called on the Council Member Laptop Policy motion.

A vote was taken on the main motion, but it was

LOST,

That Council amend the Laptop Policy by replacing section 7 with the following:

If the same laptop has been assigned to an elected member for a full three-year term of Council, or in the case of an appointed member, equivalent to three consecutive years of service, the laptop will be provided to the member for a nominal value of $100. Laptops that have been deployed for periods of less than three years (due to the member's length of service, replacement due to theft, damage or functionality) will be valued by College IT staff at the time and will reflect current market value. Should the Council member opt to purchase the laptop, the College's software will be uninstalled as our licenses do not permit their resale

eScribe vote:

For: Angela De Palma, OCT, (Chair); Godwin Ifedi; James Knopp; Shanlee Linton, OCT; Shannon Marcus, OCT; Richard Michaud, OCT; Sara Nouini, OCT; Tom Potter; Robert Ryan, OCT; Stéphane Vallée, OCT; Wes Vickers, OCT;

Against: Pier-Olivier Arsenault, OCT; Jean-Luc Bernard, OCT; Marie-Louise Chartrand; Ann Ciaschini, OCT; Susan E. Elliott-Johns, OCT; Tim Gernstein, OCT; Marie-Thérèse Hokayem; Jane Ishibashi; Jacqueline Karsemeyer, OCT; Matthew Kavanagh, OCT; Colleen Landers; Myreille Loubert, OCT, (Vice-Chair); Anthony Samchek, OCT; Ravi Vethamany, OCT; Nicole van Woudenberg, OCT; Ronna Warsh; Marie-Claude Yaacov

Result

For: 11

Against: 17

Abstain: 2

Absent: 6

12. Notices of Motion

The following Notices of Motion was read into the Minutes for consideration at the December 7-8, 2017 Council Meeting

12.1 Amendments to Section 24 of the College Bylaw re: removal of name history on the College public register – gender identity (GC20170927-80)

Moved by Steering:

That Council replace section 24.05 of the College’s by-laws with the following clause:

24.05 Notwithstanding anything in the Act, regulations or bylaws, the Registrar may permit a different name or former name to appear on the Register, upon the request of the member when:

1) it is necessary for personal safety;

2) the former name is inconsistent with the gender identity of the member

Where a member requests the removal of a name or a former name, the member shall provide the Registrar with a written request which includes evidence satisfactory to the Registrar to confirm the basis for the request.

12.2 Amendments to Section 25 of the College Bylaws re: technological qualifications for initial certifications on certificate of qualifications and registration

Moved by Steering:

That Council replace section 25.01 of the College’s by-laws with the following clause:

25.01 In addition to the information prescribed by section 23 of the Act, the register shall contain:

(…)

  1. any certificate, diploma or advanced diploma granted to the applicant at the time of certification related to their technological education qualifications;

  1. any acceptable work experience and competence demonstrated by the applicant at the time of certification related to their technological education qualifications;

13. Next Meeting(s) of Council

  • December 7-8, 2017

14. Adjournment

The meeting adjourned at 3:15 p.m.

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