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Hearings Assistant, Intake and Hearings Unit
Investigations and Hearings Department
Regular Position, Category 13 – Salary Range $41,856 – $56,813
Purpose of Position:
To assist in hearing and pre-hearing arrangements such as materials handling, scheduling, materials preparation and distribution and room and accommodation arrangements. To assist with post-hearing administrative work such as processing of decision reasons, exhibit filing, witness sheets and communication of outcomes. To assist with archiving / file maintenance for the unit and department. To monitor conditions arising out of Committee orders / agreements and follow up as appropriate. Bilingualism is an asset for this position.
General administrative support to unit:
- Monitor terms, conditions, limitations and undertakings arising out of Committee orders and Memoranda of Agreement
- Prepare draft correspondence regarding possible breaches, pre-approval process, etc. in collaboration with Complaint Resolution Officers, hearing staff, Manager and Director
- Create and maintain conditions administration statistics / monitoring tools in conjunction with current practices and I&H electronic system.
- Support pre-hearing conferences through distributing conference memoranda, preparing presiding officer materials, preparing and posting agendas, maintaining attendance reports, formatting and distributing presiding officer reports, and entering documents and tracking actions from pre-hearing conferences.
- Create new hearing files, ensuring completeness and suitability of file components and distributing to College legal counsel. Review media files and distribute relevant articles to College legal counsel. Open electronic and hard copy hearing folders and respond to enquiries from College legal counsel as required.
- Liaise with Registrar’s Office on signing of Notices of Hearings, circulate notices to internal staff and legal counsel and scan and link notices and related documents updating electronic tracking system.
- Support the administration of hearings, including preparation of hearing and panel rooms prior to hearings, hearing folders for panel members, preparation of exhibit logs, panel attendance and related forms and posting of agendas.
- Advise reception of hearing attendees prior to the hearing.
- Coordinate the issuing of witness summonses, arrange travel and hotel accommodation for witnesses, and assist witnesses with expense claims and general information.
- Maintain and update hearings procedural checklists.
- Distribute decisions to legal counsel, employers, complainants and internal staff for publication and archiving.
- Provide post-hearing follow-up - update hearings tracking data, profile decisions in tracking system, advise department staff of disposition and set up conditions administration folder.
- In collaboration with the Manager and hearings staff, act as lead in archiving files / documents for unit and department including providing feedback / suggestions during ad hoc projects regarding Archiving / Records Maintenance
- Verify content in decision summaries and redacted versions of decisions for consistency.
- Prepare draft Notices of Committee Action for approval by director and Registrar. Arrange for translation and mailings of notices and update correspondence tracking system.
- Carry out duties of the Hearings Co-ordinator as required with respect to discipline and fitness to practice hearings including planning, problem resolution, and administrative support to panel members during hearings including in relation to decision writing.
- Ensure that work prepared in the Unit for the Discipline Committee, Fitness to Practise Committee and senior staff is of high quality and is processed according to format in a timely manner.
- Receive visitors, deal with enquiries and arrange appointments for staff as required.
- Answer the telephone for the Unit, obtaining information where required and refer calls to the appropriate staff member.
- Act as a resource person, following up on queries from internal College staff on the status of various cases and relaying the required responses back to the appropriate individual.
- Compose and type letters in reply to routine enquiries.
- Transcribe/format letters, memoranda, articles, reports, speeches, briefing notes, ensuring accuracy and proper distribution.
- Perform other duties that may be assigned by the Manager of Intake and Hearings.
To apply, please forward your resume no later than September 26, 2014.
E-mail resumes to: email@example.com. Indicate posting number 14-27 in subject heading.
Bilingual Program Officer
Standards of Practice and Education Unit
Standards of Practice and Accreditation Department
Category 5a - Salary Range $81,543-$121,933
One year secondment (renewable)
A member of the Ontario College of Teachers with solid knowledge of teacher education and demonstrated successful teaching, leadership, program development and research experience, your assignment will be to facilitate standards-based research, policy and program development, collaborative development of Additional Qualification course guidelines and the enforcement of the Ethical Standards for the Teaching Profession and the Standards of Practice for the Teaching Profession.
Experience working in French Language educational contexts is required. Excellent French- and English-language writing and oral language proficiency required with French language proficiency at the following Canadian Language Benchmark levels: oral expression (11), oral comprehension (11), written comprehension (11), and written expression (11). Some travel within Ontario is required in this position.
Your responsibilities will include interpreting College policies and regulations, liaising with teacher education programs, and conducting research, analysis and development of policies and programs related to initial teacher education, continuing teacher education and professional practice.
- Facilitate the development of additional qualification course guidelines
- Carry out varied primary and secondary source research studies on pre-service teacher education, in-service teacher education, and teaching practices in Ontario and other jurisdictions, including the identification of innovations and pilot programs in teacher education within Ontario
- Support standards-based teacher education through research, analysis and the scholarship of teaching
- Foster policy partnership with educational partners
- Support the Manager of Standards of Practice and Education, the Department Director and the Standards of Practice and Education Committee with respect to teacher education policy development, including information about pertinent research findings, trends in teacher education policies and practices and indicators of outcomes in other jurisdictions.
- Prepare presentations, reports, briefing notes, literature reviews, position papers and statistical and other evaluative studies for the Manager of Standards of Practice and Education, the Department Director or and the Standards of Practice and Education Committee with respect to policy alternatives in teacher education.
- Support province-wide consultation on policy options being considered by the Standards of Practice and Education Committee.
- Facilitate educative and policy development sessions based on the Ethical Standards for the Teaching Profession and the Standards of Practice for the Teaching Profession.
- Conduct program development and policy development and research activities to support initial and continuing teacher education.
- Prepare responses to College correspondence, inquiries or other requirements in support of the College accountability with respect to the ethical standards, the standards of practice and the professional learning framework.
- Keep abreast of current issues, trends and research in teacher education and career long teacher professional learning in Ontario and other jurisdictions, and of changes in policy, legislation, technology and innovations that may affect teacher education standards and practices.
- Develop resources to support awareness and understanding of the ethical standards and the standards of practice.
- Perform other duties as required by the College.
To apply, please forward your resume and covering letter by October 15, 2014. E-mail applications preferred: firstname.lastname@example.org. Indicate Posting 14-25 in subject heading.