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Administrative Assistant, Investigations Unit
Investigations and Hearings Department
One year contract position
Category 13 - Salary Range $42,773 - $58,057
With your successful administrative experience in a fast-paced office environment, ability to multi-task and prioritize, and strong organization, interpersonal, and oral and written communication skills, you will provide administrative assistance to the College’s Investigations Unit. Excellent knowledge of Microsoft Office, including Outlook, Word, Excel and PowerPoint, and experience in committee support and minute taking required. Legal administrative experience an asset. Bilingualism is an asset for this position.
- Ensures that work prepared in the Unit for the Investigation Committee and senior staff is of high quality and is processed according to format in a timely manner.
- Coordinates and monitors the tracking of cases under investigation ensuring integrity and confidentiality.
- Sets up case files.
- Ensures that appropriate materials are transferred among the Manager, Investigators and the Investigation Committee.
- Prepares letters informing member, complainant and employers of investigation outcomes.
- Maintains electronic registry of investigations cases and prepares tracking reports.
- Obtains information related to prior investigations involving the member and forwards same to the Investigator.
- Answers telephone calls, obtains information from callers where required and refers calls to the appropriate staff member.
- Provides support for the Investigation Committee meetings and training sessions when required including Minute taking
- Maintains an accurate record system regarding attendance in the Unit.
- Coordinates the photocopying of completed case reports for submission to the Investigation Committee.
- Receives photocopied case reports, assembles committee binders and distributes to appropriate individuals.
- Distributes materials electronically to Committee members.
- Liaises with Investigation Legal Counsel, Committee Members, Investigators, members, employers, complainants, expert witnesses, witnesses, consultants, hearings assistants and others regarding the investigation process, evidence, etc.
- Assists in the coordination of investigation committee meeting schedules and conflicts.
- Attends investigation committee meetings to record proceedings.
- Prepares and distribute meeting notices, agendas and minutes.
- Prepares conflict checklists for Committee members.
- Assists in compilation of statistical data for the unit.
- Tracks and processes invoices and expense claims arising from activities of the Manager.
- Maintains Manager's calendar, preparing and organizing daily files for meetings and assisting with follow up
- Makes travel arrangements and set itineraries for the Manager.
- Composes and types letters in reply to incoming correspondence or routine enquiries.
- Organizes and maintains a filing system for the Unit.
- Assists in the preparation of training information packages for Investigation Committee members and staff.
- Provides orientation for new Unit staff.
- Assists in overall achievement of department wide work objectives.
- Performs other duties that may be assigned.
To apply, please forward your resume and cover letter no later than August 10, 2015. E-mail resumes to: email@example.com. Indicate Posting Number 15-19 in subject heading.
Bilingual External Relations Officer
Corporate and Council Services Department
Fulltime position Category 5 - Salary range $78,417 – 116,116
Relying on your demonstrated successes in corporate outreach and stakeholder relations, you will engage in College-wide projects involving external relations and promotion, stakeholder liaison, event planning and management, and support to senior management external presentations. An experienced professional, you will bring to the role an understanding of and commitment to professional regulatory and education matters in Ontario.
Excellent French- and English-language writing and oral language proficiency required with French-language proficiency at the following Canadian Language Benchmark levels: oral expression (11), oral comprehension (12), written comprehension (11), and written expression (12).
- Support member and stakeholder consultations on College initiatives, including legislative and regulatory amendments, professional advisories, additional qualification course guidelines and other areas.
- Represent the College at regulatory and education sector conferences, trade shows, career fairs and faculty tours.
- Liaise with international delegations, parent, student, business, labour, political and multicultural organizations and other community based groups wishing to interact with the College.
- Organize and provide presentation materials for speaking engagements and tours involving the College spokespersons.
- Attend meetings and conferences dealing with English- and French-language College stakeholders and identify issues and trends to address in College programs and activities.
- Support external relations initiatives relating to First Nations, Métis and Inuit persons.
- Contribute to strategic planning for College outreach activities including objectives, priority audiences, messages, tactics and schedules to support the College’s public awareness initiatives.
- Work with College communications staff and others on targeted distributions of College promotional materials including direct mail, literature and marketing materials.
- Co-ordinate maintenance of the College’s database of stakeholders and ongoing support for internal College database users.
- Participate on staff committees, working groups and consultations that have an impact on external liaison and outreach.
- Support and maintain a corporate activity calendar for use by Council members and staff.
- Coordinate the representation of the College at education sector conferences and trade shows, including identification of strategic opportunities, booking of display space, incorporation of college speakers into the official program, installation of displays, the distribution of literature and scheduling of College staff to participate.
- Prepare slide presentations, correspondence, reports and briefing notes on various policy matters.
- Perform other duties as assigned by the manager.
For more information, view the full posting at the College web site: www.oct.ca.
To apply, please forward your resume and covering letter by August 5, 2015.E-mail applications preferred: firstname.lastname@example.org Indicate posting number 15-18 in subject heading.
Program Officer, Standards of Practice and Education
Standards of Practice and Accreditation Department
Category 5a - Salary Range $83, 329 - $124,604
One year secondment
A member of the Ontario College of Teachers with solid knowledge of teacher education and demonstrated successful teaching, leadership, program development and research experience, your assignment will be to support standards-based research, policy and program development related to initial and continuing teacher education.
Extensive educational leadership experience related to curriculum development, teacher education, project management and policy development. Advanced facilitation skills, along with excellent written and oral communication abilities are required. Some travel within Ontario is required in this position. Experience related to Aboriginal education and Aboriginal teacher education and/or French-language writing and oral language proficiency would be an asset.
Your responsibilities will include collaborating with teacher education programs, interpreting College policies and regulations, and conducting research, analysis and development of policies and programs related to initial and ongoing teacher education and teaching practices.
- Facilitate the development and revision of additional qualification course guidelines
- Support collaborative provincial consultations related to teacher education and policy development.
- Carry out varied primary and secondary source research studies related to pre-service teacher education, in-service teacher education, and teaching practices in Ontario and other jurisdictions, including the identification of innovations and pilot programs in teacher education within Ontario.
- Support standards-based teacher education through research, analysis and educative sessions.
- Facilitate the enforcement of the Ethical Standards for the Teaching Profession and the Standards of Practice for the Teaching Profession within teacher education and profession practice.
- Support the Manager of Standards of Practice and Education, the Department Director and the Standards of Practice and Education Committee with respect to teacher education policy development, including information about pertinent research findings, trends in teacher education policies and practices and indicators of outcomes in other jurisdictions.
- Prepare presentations, reports, briefing notes, position papers and statistical and other evaluative studies for the Manager of Standards of Practice and Education, the Department Director or and the Standards of Practice and Education Committee with respect to policy alternatives in teacher education.
- Support province-wide consultation on policy options being considered by the Standards of Practice and Education Committee.
- Conduct program development and policy development and research activities to support pre-service and in-service teacher education.
- Prepare responses to College correspondence, inquiries or other requirements in support of the College accountability with respect to the ethical standards, the standards of practice and the professional learning framework.
- Keep abreast of current issues, trends and research in teacher education and career long teacher professional learning in Ontario and other jurisdictions, and of changes in policy, legislation, technology and innovations that may affect teacher education standards and practices.
- Develop resources to support awareness and understanding of the ethical standards and the standards of practice.
- Perform other duties as required by the College.
To apply, please forward your resume and covering letter by August 21, 2015. E-mail applications to email@example.com. Indicate Posting 15-17 in subject heading.