101 Bloor Street West
Toronto ON, M5S 0A1
P: 416-961-8800
Toll Free (Ontario Only): 1-888-534-2222
F: 416-961-8822

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Posting 14-29
Bilingual Administrative Assistant, Membership Records Unit
Membership Services Department

Regular position, salary range $41,856 - $56,813

A proven professional, with excellent communication skills in French and English, and successful administrative experience, you will provide a wide range of secretarial, administrative and clerical services for a high activity department. An ability to contribute positively to a fast-paced team, solid knowledge of Microsoft Office, advanced keyboarding speed and accuracy, and familiarity with modern database environments are key assets for this position. French language proficiency at the following Canadian Language Benchmark levels: oral expression (10), oral comprehension (10), written comprehension (10), and written expression (10).

Primary Duties:

  • Receive visitors, deal with enquiries and arrange appointments for the Manager and other staff as required.
  • Answer telephone calls for the Unit, obtain information from callers where required and refer calls to the appropriate staff member.
  • Act as a resource person, follow up on queries from internal College staff on the status of various projects and relay the required responses back to the appropriate individual.
  • Log, distribute and track mail for the Manager.
  • Compose and word process letters in reply to routine enquiries and process mail merges to support coordinated mailings.
  • Compose, transcribe and format letters, memoranda, articles, reports, speeches, presentations, briefing notes and other materials ensuring accuracy and proper distribution.
  • Provide administrative and clerical support to the unit meetings, including arranging meetings, preparing meeting packages, minutes, follow-up and so forth.
  • Prepare and maintain work status tracking reports and unit statistics for the Manager. 
  • Ensure that reports and other work prepared in the Unit for Council and senior staff is of high quality and is processed according to format in a timely manner.
  • Organize and maintain filing systems for the Unit.
  • Track and maintain inventory of hard copy stock paper for external documents generated by Records.
  • Prepare chronologies in support of escalation cases.
  • Prepare dossiers for positive Criminal Records Check hard copy.
  • Perform varied unit administrative assistance and other duties as assigned by the Manager.

To apply, please forward your resume no later than November 7, 2014. E-mail resumes to: careers@oct.ca.Indicate Posting Number 14-29 in the subject heading.

101 Bloor Street West, Toronto ON, M5S 0A1, P: 416-961-8800 / Toll Free (Ontario Only): 1-888-534-2222 /
F: 416-961-8822 / info@oct.ca

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